Temp EA

Executive Assistant for Print Category SVPWe use cookies (or similar technologies) to personalize content and ads, to provide social media features and to analyse our traffic. By clicking \"Accept \", you agree to this and the sharing of information (What data we collect) about your use of our site with our affiliates & partners. Executive Assistant for Print Category SVPApply: Palo Alto, California, United States of America: Full time: Posted Yesterday: 3170550Executive Assistant for Print Category SVP**Description -****Job Summary** • This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions. **Responsibilities** • Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executive-level employees of the organization, and is recognized as the top administrative employee in the department or division. • Assists in scheduling appointments, meetings, and events for executives, maintaining their calendars, and sending reminders, and assists in reserving conference rooms, setting up audio-visual equipment, and preparing meeting materials. • Answers phone calls, takes messages, responds to routine emails on behalf of executives, and filters and prioritizes incoming correspondence. • Helps coordinate travel plans, including booking flights, hotels, ground transportation, and preparing travel itineraries. • Provides general administrative support as needed, including photocopying, faxing, and mailing documents. • Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function, and assists in preparing presentations with relevant insights for the executives. • Acts as a primary point of contact between upper executive-level employees of the organization and internal/external stakeholders. • Conduct basic research tasks, such as gathering information for reports or projects, in collaboration with relevant stakeholders. • Drafts and formats routine documents, reports, and presentations, and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies. • Coordinates the administrative work within the department/division, while working with other departments/divisions and companies. **Education & Experience Recommended** • High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence. • Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field. **Preferred Certifications** NA **Knowledge & Skills** • Accounting • Administrative Support • Billing • Booking (Sales) • Calendar Management • Customer Data Management • Data Entry • Expense Reports • Finance • Front Office • Invoicing • Marketing • Microsoft SharePoint • Office Equipment • Office Management • Office Supply Management • Presentation Software • Purchasing • SAP Applications • Travel Arrangements **Cross-Org Skills** • Effective Communication • Results Orientation • Learning Agility • Digital Fluency • Customer Centricity **Impact & Scope** • Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives. **The pay range for this position is $32 to $49 USD per hour (applies to UnitedStates of America candidates only). Health insurance\\* Dental insurance\\* Vision insurance\\* Long term/short term disability insurance\\* Employee assistance program\\* Flexible spending account\\* Life insurance\\* Generous time off policies, including;\\* 4-12 weeks fully paid parental leave based on tenure\\* 13 paid holidays\\* 15 days paid time off (US benefits overview[ compensation and benefits information is accurate as of the date of thisposting. Job -**Administration**Schedule -**Full time**Shift -**No shift premium (United States of America)**Travel -****Relocation -****Equal Opportunity Employer (EEO) -**HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: