Head of Programme Management

Administrative Operations (Angelika Weakland)

The Program Coordinator provides comprehensive administrative, academic, and operational coordination for graduate programs in School Psychology and Counseling. Working collaboratively with students, program directors, faculty, the Dean, and other institutional offices, the Coordinator supports the effective administration, continuous improvement, and day-to-day operations of the assigned graduate programs.

Responsible, in collaboration with the School Psychology Department Chair, for the general administration of School Psychology MS, EdS, PsyD, PhD and certificate programs. Collaborate with Chair of School Psychology Department, program directors, and Dir. of Administrative Operations (DAO) on School Psychology Programs’ NASP, APA, and BCBA accreditation and designation applications. Collaborate with Chair of Counseling Department and DAO on Mental Health Counseling program’s CACREP accreditation application/documentation. Develop and maintain program databases that will assist with submission of accreditation and designation applications and on-going reporting. coordinate with Registrar’s Office for classroom assignments; maintain database of course syllabi; collect book orders, provide faculty with desk copies, and post selections to book vendor site; and other tasks related to the daily operation of the programs. Manage School Psychology and Counseling testing materials inventory: place orders in consultation with School Psychology and Counseling Program Directors/Chairs/assessment instructors, implement storage system, oversee lending process and ensure that all materials are returned in appropriate condition or are compensated for. Prepare the resources for each term of the Assessment Series (fall, spring), maintain close contact with assessment instructors (core and adjunct faculty), ensure that all materials are ready for distribution for the appropriate term. Assist Registrar’s Office in obtaining final course grades and updating incomplete grades, and process change of grade requests for School Psychology and Counseling programs. Provide Registrar with on-going list of students required to take foundation and prerequisite coursework and/or approved for waivers and audits. Work with all Program Directors/Chairs to ensure that all appropriate documentation is submitted to the Registrar’s Office for any transferred course work, waivers and audits, as well as any other special circumstances regarding a student’s course‑load. D. and certificate programs’ databases that track students’ progress through the programs, including foundation and prerequisite coursework, waivers, and audits. Facilitate communication of orientation schedule/requirements to all incoming School Psychology and Counseling students. Collaborate with School Psychology and Counseling Program Director/Chairs to update and maintain School Psychology and Counseling student handbooks and College Catalog. Coordinate all School Psychology Comprehensive Exam materials from faculty and input all test material into ExamSoft and send to School Psychology Director of Research. provide support for online certificate students. Provide additional support for all School Psychology and Counseling students with regard to Blackboard use, as well as adjunct instructors. Track the smartsheet submissions process for final dissertations and update student database accordingly. Review final copies for format and for posting to Digital Commons. Assist DAO in updating website content. Gather necessary data from Program Directors/Chairs or other faculty and collaborate with Marketing and IT to post updates for all School Psychology and Counseling programs. Manage School Psychology and Counseling department credit card purchases using PCOM-issued credit card, and process all monthly expenses in WorkDay. Act as RedCap/Survey Monkey survey development resource for the School Psychology and Counseling programs. Collaborate with the Legal department, Directors of Clinical Training in School Psychology and Counseling, and the Coordinator of Recruitment & Technology in the processing of MOUs, affiliation agreements, and other contracts in iContracts. Participate in cross-training with other administrative and program staff to develop a broad understanding of school-wide policies, procedures, systems, and operations. Provide backup coverage and support for other staff as needed to ensure continuity of services, effective workflow, and consistent operations across the School. Other tasks as delegated by the Dean, Department Chair, Program Directors, or Director of Administrative Operations (DOA).

Must have strong student service orientation and be able to answer telephone calls and emails in a professional, courteous, and effective manner. Must be able to work independently and have a strong sense of task ownership and sense of urgency in serving the needs of students, faculty, or staff as needed. Must possess strong technical computer skills, including proficiency in Microsoft Office. Must possess a professional demeanor and be able to manage multiple tasks in a fast‑paced environment. Candidate must possess effective business writing skills; creative writing skills for assistance with website content/CE promotional materials preferred.

EDUCATION AND CERTIFICATIONS: Bachelor’s degree required, Master’s degree highly preferred. Minimum two years experience in an administrative position required. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. PCOM offers a total rewards package that supports our employees' health, life, career and retirement. PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices. At Philadelphia College of Osteopathic Medicine, you will be part of a community of caring, professional and committed individuals who focus on making the PCOM experience the best possible for our students. Our dedication to academic and institutional excellence drives everything we do. At PCOM, you can become part of our rich heritage, enjoy a competitive compensation and benefits package, and take advantage of opportunities for professional and personal growth. PCOM prohibits discrimination on the basis of age, race, sex, color, gender, gender identity and expression, national origin, ethnicity, ancestry, sexual orientation, religion, creed, disability, genetic information, marital status, pregnancy, and military and military veteran status or any other legally protected class status in all its programs, activities, and employment practices. PCOM provides reasonable accommodations to individuals with ADA qualifying disabilities who need assistance in completing the online application and/or the hiring process due to their diagnosed disability. edu or call View phone number on click.appcast.io to begin the disability accommodation process.