Assistant Registrar (Full Time Temporary)

Assistant Registrar
Overview
The Assistant Registrar supports the University Registrar in overseeing the university’s academic and administrative operations. This role focuses on managing student records, enrollment, grading, and academic regulations, as well as coordinating with faculties, departments, and external regulatory bodies to ensure effective academic administration. The Assistant Registrar works independently at one of the campuses and collaborates with the Office of Student Affairs staff to ensure the smooth, efficient operation of the Office of the Registrar. The role adheres to Touro University’s policies and procedures for the assigned schools and programs to ensure accuracy, consistency, and compliance. This position is located at Touro's New York College of Podiatric Medicine.

Responsibilities

Assist with the daily operations of the Registrar’s Office, including administrative tasks and office coordination.

Provide quality customer service to students about online registration, add/drop, personal data changes, and educate students about policies and procedures.

Responsible for modifying sections and recording section restrictions in preparation for registration.

Review and record immunization documentation required for on-campus enrollment.

Assist academic/faculty advisors, deans, and student administrative services coordinators with course scheduling and registration matters.

Perform preliminary degree completion audits for the assigned school/program.

Maintain enrollment statuses and reporting via the National Student Clearinghouse Records.

Verify student enrollment statuses, including loan deferments, insurance forms, full-time letters, State Board verifications, excess credit, Apostille, enrollment and graduation letters, and degree verifications.

Provide quality customer service and educate students and other departments about the policies and procedures.

Assist faculty with the grading process and policies, class rosters, and course-related inquiries.

Receive, maintain, and organize student files accordingly in a digitized format via Banner Document Management.

Record transfer credit requests, if needed.

Serve as a primary School Certifying Official (SCO) for VA Education Benefit Programs under the Department of Veterans Affairs (VA).

Provide guidance, training, and support to registrar’s staff for graduate schools on policies and procedures related to transfer credit operations.

Participate in the Graduation & Awards Committee to plan and execute the arrangements for the annual Commencement Exercises.

Exercise duties in accordance with FERPA as well as state and federal regulations.

Support policies and procedures in the university catalog and program handbooks.

All other tasks assigned by the supervisor.

Qualifications
Education/Experience

Bachelor degree required.

5 years of experience in academic or administrative roles in a university or higher education institution - preferred, but not required.

Knowledge/Skills/Abilities

General administrative duties required

Proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, & Outlook required

Familiarity with Ellucian Banner preferred

Strong attention to details required

Effectively manage and organize daily tasks independently and with a team, while balancing multiple projects and meeting deadlines required

Accuracy and productivity in completing tasks required

Demonstrated ability to develop positive and cooperative relationships with students, faculty, and colleagues required

Demonstrated proficiency in communication (written and verbal) required

Travel

Limited

Maximum Salary
USD $55,000.00/Yr.

Minimum Salary
USD $44,000.00/Yr.

Benefits
Touro University offers a comprehensive benefits package for full-time employees which includes:

Full range of Health Plans

Medical Plans (choice of EPO, PPO, High Deductible HSA)

Flexible Spending Accounts (FSA)

Dental Plans (PPO & HMO) and Vision Plan

Dependent Care and Transit Programs

Life Insurance, AD&D and Voluntary Supplemental Life Insurance

Short-term and Long-term disability programs

Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre‑tax contributions immediately following employment)

Touro University Tuition Exemption Program for eligible employees, their spouse and dependent children

Employee Assistance Program

Early-Release Fridays (upon approval)

Generous Paid Time Off

Vacation, Sick Leave, Personal Leave & Floating Holiday

Annual Holiday Schedule

All campuses of the Touro University unite to promote our core values of Respect, Integrity, and Ethics. As an international institution with diverse and talented faculty and staff, we value an inclusive learning experience where students and employees come first.

Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment.

Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 202 West 43rd Street, 11th Floor, New York, New York, 10036, View email address on click.appcast.io View phone number on click.appcast.io) or, alternatively, to the Chief Compliance Officer at View email address on click.appcast.io and View phone number on click.appcast.io.

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