Bookkeeper Bookkeeping/Accounting Part-time

The Bookkeeper maintains financial bookkeeping system of the parish, prepares financial reports and payroll, and assists with the annual budget and any stewardship/development program.

This individual works collaboratively and professionally with staff, parish leadership, volunteers and community.

Utilizes Diocesan accounting computer program (ParishSoft) to process and keep records.

Ensures that the parish computer-based bookkeeping system is maintained and current, including the compliance with guidelines and regulations from the Diocese. Ensures parishioner contributions are posted to their accounts on a regular basis. Provides parishioners with an annual statement of contributions to be mailed no later than the last week of January of the following year.

Sends monies collected to the Diocese for their special collections.

Maintains bank accounts by recording weekly collection deposits and any other income that comes in by mail. Reconciles bank statements on a monthly basis.

Pays all invoices on time, determining and posting to the correct accounts.

Prepares financial reports for the pastor and the Parish Finance Council on a monthly basis. Attends Parish Finance Council meetings.

Compiles annual budget for approval of the pastor and Parish Finance Council. When approved, sends budget to the Diocese before the due date, and informs the different ministries and departments of the approved amounts for their accounts.

Prepares the accounting portion of the annual report to the Diocese and ensures that it is mailed before the due date.

Prepares staff payroll using Diocesan computer software system.

Monitors, records, the sick and vacation days of office personnel.

The Bookkeeper is a non-exempt part-time hourly wage position (25 hours per week). The employee maintains regular weekday office hours and attends Parish Finance Council meetings (usually one evening per month). As a parish employee within the Diocese of Richmond, the personnel policies for lay and religious employees, Called to Work in Harmony, apply.

Two to five years bookkeeping experience and high school diploma or equivalent is required.

Demonstrate computer competency, Microsoft Office proficiency and excellent data entry and word processing skills

Joan generates an active parish life consisting of youth ministry, religious education, bible study, and a host of additional ministries.

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