Payroll Administrative Professional

Administrative AssistantThis position is based on a project site in South Bend, IN.ArchKey is one of the nation's largest privately held specialty trade installation and integrated facility service companies. We are a leader in designing, building and maintaining electrical, technologies and specialty systems. We're electrifying the nation, energizing the future and bringing communities to life like never before. Our work impacts lives long after the building is done. This means we are committed to building in ways that are not just technologically advanced, but sustainable, scalable and equitable by all. We're not just energizing infrastructure, we're energizing careers, communities, and the future.Made up of the brightest minds in the industry, our team is our greatest asset, bringing knowledge, skills, and experience to every project. About the PositionAdministrative Assistant is responsible for providing various administrative and office support functions, requiring a confident, professional, organized, dependable, self-motivated, and thorough approach. This position assists with general administrative and communication support, and is expected to consistently demonstrate initiative, flexibility, resourcefulness, good independent judgment and problem-solving in handling important administrative functions, in alignment with all Company policies, procedures, key objectives and regulations.Our Ideal CandidateCan flex and adapt to the growing needs of the business.Day in the LifeEstablishes and maintains office organization and assists with a full range of administrative duties, including document preparation, filing, tracking metrics and ordering office supplies. Tracks and maintains current information on active projects, project opportunities, schedules and/or training activities as requested.Provides front desk reception tasks when needed, including greeting, and directing guests and vendors, monitoring the visitor log, and issuing visitor badges. Provides phone support in answering and routing incoming calls and communicating messages as needed.Schedules and coordinates the details for appointments, meetings, training, conference calls and event planning as requested. Accurately prepares, receives, sorts, copies, faxes, files, retrieves, and distributes Company and/or client correspondence, project documents and reports as needed. This may include proposals, presentation materials, payroll reports, manuals, and other documents. Provides a variety of mail support by receiving, sorting, and distributing incoming mail and packages. Tracks interview information, processes paperwork and/or maintains system data for new hires and drug testing, as needed. Accurately and confidentially maintains Company records and other sensitive business and client data and intellectual property.Creates, maintains and distributes support documents such as project binders, employee phone and pager listings, email address listings and vendor contact information.Creates and distributes general Company announcements and orders flowers or other items for significant employee events. Stocks and maintains employee first aid kit(s) per guidelines provided.Maintains professional and technical knowledge by establishing solid networks and communicating well with co-workers, customers, project managers, foremen, sub-contractors, vendors, office staff and field personnel.May record employee absences, vacations, and other data into the payroll report for weekly payroll administration. May maintain petty cash box for employee use. Locks cash box as needed.Utilizes LEAN concepts or other continuous improvement methodologies to ensure the most efficient operations, processes, and activities.Promotes and models the Company mission, vision and values through exercising sound and ethical business practices, championing all elements of diversity, equity, and inclusion (DEI) and providing high quality services and programs as they relate to clients, subcontractors, co-workers, suppliers, and the public.Minimum 0-2 years of experience coordinating project work or a similar role.Experience providing and coordinating support activities in a fast-paced work environment and organizing large amounts of data into understandable formats. Effective independent problem solving, customer service and time management skills. Legal & Fraud DisclaimerAll qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. All official communication will come from an @archkey.com email address, and we will never ask for financial information, payments, or personal details outside of the standard hiring process. To confirm the legitimacy of a job, visit our careers page or reach out to a member of our Talent Acquisition team.