Virtual EA

Executive Assistant
Employment Type: Full-Time, Exempt
Administration
Reports To: Associate Director, Operations
Work Schedule: Four Day Work Week: Two (2) days in office, two (2) days remote. The Executive Assistant at EnviroVoters is that person, a trusted operational partner who manages complexity, protects time, and keeps senior leaders focused on what moves bold climate and justice work forward. Direct partnership with three senior leaders shaping EnviroVoters' policy, communications, and organizing strategy
Work that matters — the efficiency you create has a direct line to policy wins and electoral impact
Comprehensive benefits package, including health, vision, and dental coverage, 401(k) with employer match, 12 days PTO, 12 holidays, a year-end office closure between Christmas and New Year, and additional benefits that support employee well-being and work-life balance.
As a key operational partner on the EnviroVoters team, the Executive Assistant provides comprehensive support to the Chief Strategy Officer, VP of Communications, and State Advocacy Director. This role manages complex calendars, coordinates across multiple offices, supports high-stakes communications workflows, and ensures senior leaders have what they need to operate effectively.
Triage and prioritize competing requests, serving as a responsive and reliable point of contact
Prepare and organize meeting materials, agendas, and briefing documents in advance
Process expense reimbursements and invoices accurately and in accordance with organizational policy
Support communications and advocacy operations

Draft, proofread, and format correspondence, talking points, and internal communications on behalf of principals
Assist with tracking deadlines for communications deliverables, including newsletters, press releases, and social content calendars
Support remote and hybrid meeting logistics across Oakland, Sacramento, Los Angeles, and Riverside offices
Provide hospitality to guests and help create a welcoming environment
Handle confidential and sensitive information with care, given regular exposure to personnel matters, legislative strategy, and donor-related discussions
Anticipate needs and act with minimal supervision in a fast-paced, evolving environment
We are looking for an experienced, highly organized executive support professional with a genuine commitment to climate and environmental justice. Five or more years of experience as an Executive Assistant or in a similar role supporting senior leaders
Strong proficiency in Microsoft Office
Excellent written and verbal communication skills, with the ability to draft clear, professional correspondence
Demonstrated ability to manage multiple priorities and shifting deadlines across multiple principals
High level of discretion and sound judgment in handling confidential and sensitive information
Ability to work independently, anticipate needs, and exercise good judgment with minimal supervision
Commitment to environmental and climate justice issues
Background in communications, public affairs, political science, or a related field
At EnviroVoters, we're committed to building a diverse, inclusive, and authentic workplace. California Environmental Voters and the California Environmental Voters Education Fund are committed to workplace diversity and inclusion. We are equal opportunity employers and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.
EnviroVoters and EnviroVoters Ed Fund has a deep commitment to equity and fostering a culture of inclusion. We invite and encourage applications from all qualified individuals, including those from groups traditionally underrepresented in employment, who may contribute to further diversifying our organization.