Virtual EA

At NorthBay Health, this highly visible position serves as a key administrative representative for NorthBay Health, interacting professionally with employees, physicians, volunteers, and the public. Provides comprehensive administrative support and serves as a resource for the Ambulatory Division by managing executive calendars, coordinating meetings, travel, and events, and assisting with special projects that support organizational strategic goals and objectives. Responsibilities also include managing correspondence, preparing reports and business documents, and ensuring the efficient execution of administrative operations. At NorthBay Health, this highly visible position serves as a key administrative representative for NorthBay Health, interacting professionally with employees, physicians, volunteers, and the public. Provides comprehensive administrative support and serves as a resource for the Ambulatory Division by managing executive calendars, coordinating meetings, travel, and events, and assisting with special projects that support organizational strategic goals and objectives. Responsibilities also include managing correspondence, preparing reports and business documents, and ensuring the efficient execution of administrative operations. Provides support to Ambulatory leaders as requested to meet organization strategic goals and objectives.

Manages the coordination of documents and reports including correspondence, regulatory and policies and procedures.

Maintains and assists with updating of safety, policies and procedures manuals including distribution.

Assists with operational programs and initiatives to support Medical Group practices.

Supports Governance Structure including meeting support.

Manages and maintains the ambulatory physician and staff directory.

Supports coordination of events and activities related to Ambulatory.

Completes special projects as requested.

Bachelor’s degree highly preferred. Experience: Minimum of five years executive level support.

Possess a high degree of proficiency with MS Office suite. Demonstrates advanced computer skills; develops PowerPoint presentations, Excel spreadsheets, composes a variety of correspondence and reports (MS Office).

Strong writing & proofreading skills.

demonstrates discretion handling sensitive material/matters concerning the organization and personnel matters.

Displays excellent customer service skills.

Works independently and collaboratively with minimal supervision utilizing a high level of motivation, initiative, good judgment, and diplomacy in a diverse business environment.

Requires outstanding interpersonal skills including problem solving and critical thinking, excellent communication and diplomacy skills, able to handle multiple projects, set up complex meetings.

Knowledge of data analysis.

Hours of Work: Monday-Friday or based on business need.

These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute-care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

Benefits may include medical, dental, and vision insurance, life, disability, and long-term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market-based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third-party candidate submissions.