Administrative Position - Scanning

They are seeking a highly organized and proactive Administrative Assistant to support daily office operations and contribute to the success of a growing organization.
Position Overview The Administrative Assistant will play a key role in ensuring the smooth operation of the office while providing administrative support to team members and leadership. Event planning experience and strong organizational skills are highly valued.
Key Responsibilities Prepare and process expense reports for senior team members using expense management software.
Support the planning, coordination, and execution of several company events throughout the year, including occasional travel.
Manage general office operations and help maintain an organized and professional work environment.
Coordinate office supply inventory and ordering.
Assist with travel arrangements and itineraries.
Perform administrative tasks including scanning, printing, copying, mailing, and mail distribution.
Provide reception and front-office coverage as needed.
Liaise with vendors, service providers, and property management regarding office-related matters.
Assist with data entry and maintenance within internal business systems and databases.
Support onboarding activities for new employees and help coordinate employee events.
Collaborate with team members on special projects and initiatives.
Provide backup support to executive-level administrative staff when needed.
Qualifications 2-3+ years of administrative support experience; experience in financial services, investment management, or a professional services environment is preferred.
Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience with Adobe Acrobat preferred; familiarity with expense reporting and CRM/database systems is a plus.
Strong proofreading and document preparation skills.
Ability to handle confidential and sensitive information with discretion.

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