Virtual EA

Executive Assistant

The Executive Assistant will provide high-level administrative and operational support to the Head of Human Resources, and a subset of the leadership team, serving as a trusted partner who anticipates needs, exercises sound judgment, and helps manage a dynamic, fast-moving agenda. This role requires strong discretion, organization, prioritization, and communication skills, with regular exposure to confidential people-related matters and frequent interaction with senior business leaders of the firm, HR colleagues, and external stakeholders.

They will enjoy solving complex scheduling, calendar and logistical puzzles, supporting project coordination for HR initiatives, and using technology and AI to improve processes, increase efficiency, and create leverage for the team.

anticipate conflicts, identify risks, protect focus time, and help reorient priorities when schedules shift.

Travel Arrangements: Plan and book domestic and international travel, including detailed itineraries and accommodations.

Provide cross-coverage and backup support to other Executive Assistants and leadership teams as needed.

Senior Stakeholder Partnership: Serve as an extension of the leader by anticipating needs, managing trade-offs, exercising sound judgment, and helping maintain momentum across a broad set of priorities.

Relationship Building: Build strong, collaborative relationships across senior leadership offices, HR colleagues, external contacts, and the administrative assistant community to support effective coordination and partnership.

Project & Operational Support: Performance Review Coordination: Manage scheduling and documentation for year-end performance activities.

Minimum of 5 years' experience within an administrative role in a professional services organization. Demonstrate advanced proficiency in MS Office (Word, Excel, Outlook, OneNote, and PowerPoint) and Microsoft Co-pilot, and a curiosity for improve processes and increase efficiency.

Comfort adopting new technologies and demonstrated ability to utilize AI and data-driven insights to streamline workflows, improve operational effectiveness, and support strategic projects.

Outstanding interpersonal and communication skills, executive presence, high level of reliability, professionalism, and absolute discretion when handling confidential and sensitive information

Excellent organizational, multi-tasking, prioritization, and project management skills, with the ability to manage logistics, track commitments, and ensure follow-through across multiple workstreams

Fastidious detail orientation and overall work quality

Ability to work under deadlines, accommodate last-minute changes, and remain flexible and resilient in a fast-paced environment where priorities shift frequently

Given the early nature of the team, this role requires an in-office presence by 8:00 AM, with some earlier team meetings at 7:00 AM, with the workday concluding approximately 4-5:00 PM depending on start time. 4 days in office, 1 day flexible to work from home.

If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us.

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible . In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement an d paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

We believe that in person interactions inspire and energize our community and are essential to our culture. In support of this commitment, our employees work from our offices 4 days a week with flexibility to work remotely 1 day a week. Wellington Management