Executive Assistant III

Join Our Team at the National Emerging Infectious Diseases Laboratories (NEIDL)!

Located in the vibrant city of Boston, MA, NEIDL at Boston University is seeking a highly skilled and dynamic professional to provide high-level administrative and operational support to our Director and Chief Operating Officer (COO). This role offers a unique opportunity to work in a cutting-edge research environment, contributing to groundbreaking initiatives in infectious disease research.

Position Summary

As a trusted partner to senior leadership, you will manage executive priorities, coordinate complex activities and special projects, and facilitate communication across internal and external stakeholders. This position requires exceptional organizational skills, discretion, independent judgment, and the ability to anticipate needs and manage competing priorities.

Key Responsibilities

• Executive Support: Manage complex calendars, meetings, travel arrangements, and executive communications. Handle sensitive information with discretion.
• Administrative & Operational Coordination: Serve as a central liaison between NEIDL leadership, faculty, staff, university administration, and external stakeholders.
• Project Management: Independently coordinate special projects and cross-functional initiatives.
• Faculty Recruitment & Academic Support: Coordinate faculty recruitment activities and facilitate collaboration among stakeholders.
• Communications & External Relations: Draft and distribute internal announcements and coordinate visits from distinguished guests and collaborators.
• Events & Employee Engagement: Plan and execute organizational events and employee engagement initiatives.
• Research & Decision Support: Research operational needs, evaluate proposals, and develop recommendations to support leadership decision-making.

Requirements

• Exceptional organization, prioritization, and attention to detail.
• Strong written and verbal communication skills.
• Demonstrated discretion, professionalism, and sound judgment.
• Ability to work independently and resolve problems proactively.
• Strong interpersonal skills and ability to coordinate across organizational levels.
• Experience managing multiple projects and competing deadlines in a fast-paced environment.

Preferences

• Experience in a research or academic environment.
• Familiarity with university administration and operations.

Ready to make a difference in the world of infectious disease research? Apply now and be part of our innovative team at NEIDL in Boston!

Subject Line: Apply Now: Executive Assistant Role at NEIDL

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