Executive Assistant

Beacon Hill

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This temporary Executive Assistant opportunity is a 3+ month assignment offering approximately 37.5 hours per week (Monday-Friday, 9:00 AM-5:00 PM with lunch). The role is hybrid, requiring 4 days onsite and 1 day remote in Cambridge, MA . Compensation information is not specified . The position supports senior leadership within a higher education\/legal office environment , requiring extensive executive-level administrative support and discretion with highly confidential matters.
Key Responsibilities:

Serve as the first point of contact for visitors and act as gatekeeper to a senior executive
Manage a complex executive calendar and scheduling priorities
Coordinate domestic and international travel arrangements and expense reports
Track action items, commitments, and follow-up activities
Oversee day-to-day office and suite operations
Triage and resolve incoming inquiries with minimal supervision
Build relationships with internal leadership, external clients, and law firms
Prepare reports, presentations, and confidential executive materials
Draft, proofread, and fact-check documents and correspondence
Conduct online research
Organize and maintain physical and electronic records
Troubleshoot technology issues with IT support teams
Coordinate meetings, conference space, catering, and A\/V needs
Assist with additional office-wide administrative duties
Qualifications:
- Minimum of 7 years of Executive Assistant experience
- Experience supporting senior executives, preferably in a large organization or university setting
- Strong organizational, project management, communication, writing, and proofreading skills
- Advanced experience with complex calendar management
- Proven ability to handle confidential and sensitive information with discretion
- Ability to manage multiple priorities and work effectively under pressure
- Strong attention to detail and deadline management skills
- Professional interpersonal skills and experience interacting with diverse stakeholders
- Advanced proficiency with Microsoft Office, Google Suite, Zoom, Adobe, Dropbox, and document comparison tools
- Experience with document management systems required
- Experience with iManage\/Work10 preferred
- High school diploma required; bachelor's degree preferred
  
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Vacancy posted 4 days ago

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