Executive Administrative Assistant

Pay Range: $14.73hr - $19.73hr


Job Overview:


Our organization is seeking an Administrative Assistant to join the Administrative Services Support Team to provide a wide range of administrative support to the Chief Data Officer (CDO) and Assistant Secretary for Strategy and Planning. The state's lead office for information technology provides enterprise-level information technology services including network management and security, computer operations, application hosting, desktop provisioning, and digital services. This position requires excellent communication skills, exceptional attention to detail, and the ability to thrive in a fast-paced environment with evolving priorities while assisting in daily office operations.


Responsibilities:

• Effectively manage the calendar and all meeting-related communications for executive leadership, resolving scheduling conflicts as they arise and prioritizing issues to ensure effective time management.
• Maintain conference room calendars.
• Assist management staff and the Senior Executive Assistant as needed.
• Communicate agendas and respond to calendar changes as needed.
• Manage written and verbal correspondence while exercising a high degree of discretion and confidentiality.
• Assist with the preparation of presentation materials and agendas, and send follow-up communications.
• Format and edit executive-level documentation using Microsoft Word, PowerPoint, and Excel.
• Provide front desk coverage for the Executive Office as needed.

Preferred Knowledge, Skills, and Abilities:

• Minimum 2 years of experience supporting C-level management.
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Excellent interpersonal skills and the ability to build relationships with internal staff and external stakeholders.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Highly resourceful team player, with the ability to be extremely effective independently.
• Proven ability to adhere to and meet deadlines.
• Proven ability to handle confidential information with discretion, adapt to competing demands, and demonstrate high-level customer service.
• Strong proficiency in Microsoft Office 365, PowerPoint, Word, Excel, and SharePoint.
• Demonstrated ability to take initiative and exercise sound judgment.