Construction Administrative Professional

Administrative AssistantAI & Data TeamsMoss & AssociatesAbout MossAt Moss, our purpose is simple: We're a national construction and solar EPC firm driven by relationships, entrepreneurial thinking, and the belief that the best work happens when people are supported to do it well. Our AI and Data teams sit at the forefront of how Moss is building for the next decade, and we're looking for an organized, curious, and energetic person to help keep those teams running at their best.The RoleThis is a ground-floor opportunity to work alongside a dynamic and growing team doing meaningful, innovative work. As our Administrative Assistant, you'll support both the AI and Data teams, reporting directly to the Data Director, keeping operations smooth so the team can stay focused on what they do best.At Moss, we invest in people, and whether your path leads toward an executive assistant role or toward a career in data and technology, we'll help you grow in the direction that excites you most.Travel & Logistics : arrange travel, accommodations, and itineraries for team members. Invoice Processing : track, review, and submit invoices for the team, coordinating with Accounts Payable as needed to ensure accurate and timely processing.General Administrative Support : handle day-to-day administrative needs including document preparation, expense reporting, vendor coordination, correspondence, and keeping shared team resources organized and current.Team Coordination : serve as a connective resource between the AI and Data teams, supporting communication, follow-through, and execution on shared priorities.Special Projects : pitch in on ad hoc projects as the team's needs evolve. Clear and professional communicator, both written and verbalComfortable juggling multiple priorities and adapting when things shiftProficiency in Microsoft 365 (Outlook, Teams, Excel, Word) preferredProactive by nature, you look ahead, not just at what's in front of youPositive, collaborative energy that's contagiousA genuine curiosity about technology, data, or AI is a plus but not required on day oneNo prior experience in the construction or technology industry is required. You'll work directly with team leadership and get an inside look at how AI and data strategy are shaping the future of construction.This role has a defined path — you could grow into an Executive Assistant or, if the technical side sparks your interest, transition into a functional role on the AI or Data team over time.We work hard, we take care of each other, and we genuinely try to finish every project — and every working relationship — better than when we started.We celebrate diversity and are committed to creating an inclusive environment for all employees.

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