Paralegal - Compliance & Insurance

Job Description JOB SUMMARY The Paralegal supports the Company’s insurance, contract, and real estate leasing functions, including preparation, coordination, execution, and tracking of real estate documents and standard lease agreements, non-disclosure agreements, and submission of insurance applications and renewals. This role requires frequent communication with internal stakeholders, property management, and insurance brokers to ensure timely execution, compliance, and proper documentation of transactions.

A successful Paralegal satisfactorily performs these general categories of duties:
Assist with contract management system implementation, administration, data entry, tracking, and reporting.
Track and maintain contracts and other documents within contract management systems.
Maintain organized electronic filing systems for legal real estate documents and leases, insurance policies, and related documentation.
Support Company insurance functions, including certificate tracking, policy renewals, compliance monitoring, claims tracking, and related administrative duties.
Assist with company secretarial duties, including preparing board and shareholder meeting materials, agendas, resolutions, minutes, and written consents.
Maintain corporate minute books, stock ledgers, and entity organizational documents.
Coordinate entity formations, dissolutions, mergers, and other corporate transactions, including preparation of formation documents and filings.
Manage document transmittals, delivery, execution, notarization, and authentication of documents across the organization, including liaison with international affiliates.
Perform notarial services for legal documentation.
Conduct legal research as assigned.
Provide general paralegal and administrative support to the Legal team.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Bachelor’s degree from an accredited university preferred.
Paralegal Certificate required.
Minimum of three (3) years of experience in a paralegal support role, with demonstrated experience in insurance, contract and/or corporate secretarial documentation.

Ability to coordinate and manage multi-party document execution processes efficiently.
Excellent written communication skills, with the ability to draft clear, professional correspondence and documentation.
Proficient in Microsoft Suites, Adobe Acrobat,
Strong internet and legal research capabilities.
Mandarin Chinese is a benefit but not required.