Payroll Administrative Professional

Administrative Assistant II

To provide administrative support to the department head, leadership teams, and staff as assigned. In addition to the Administrative Assistant I duties, the Administrative Assistant II has a higher level of experience and more autonomy, is involved in project coordination, identifies necessary efficiencies, and is exposed to confidential information.

Fields telephone calls. Creates correspondence, forms, reports, graphs, visual presentations, and other related documents. Creates travel requests and travel arrangements as needed (airfare, hotel, rental cars, registration). Creates, submits, and tracks to completion departmental training requests and other documents as directed. Ensures department employee timesheets are approved per payroll timelines. Works with department leadership to develop and submit monthly update reports and documents per schedule or direction. Works with department leadership on project coordination as directed. Exposed to confidential, sensitive information. Responsible for department event planning and coordination (i.e. department meetings, teambuilding's, etc.) High school diploma or equivalent; minimum one (1) year of experience performing general office duties and tasks, preferably in a healthcare environment; Proficient in applicable business software applications such as Microsoft Office Suite. Project coordination experience; requires strong computer and internet research skills, flexibility, excellent interpersonal skills, and the ability to work well with all levels of internal management and staff, external clients, and vendors. Valid California driver's license and proof of current automobile insurance compliant with Partnerships policy are required to operate a vehicle and travel for company business.

Ability to work independently and handle confidential and sensitive issues with tact and diplomacy.

More than 50% of work time may be spent sitting or standing in front of a computer monitor. Abide by the HealthPlan's policies and procedures, as they may from time to time be updated.

Partnership HealthPlan of California