Graduate Secretary

Central Patrol Bureau Secretary III, Sr-16
The incumbent provides administrative, secretarial, and clerical services and support to the Assistant Chief in the Central Patrol Bureau who is responsible for District 1 (Central Honolulu), District 5 (Kalihi), District 6 (Waikiki), District 7 (East-Honolulu), and the Central Receiving Division, and the many subordinate echelons within these divisions. The Assistant Chief plans, directs, and coordinates programs, activities, and operations with other branches and/or agencies at the federal, state, and county levels; the criminal justice system, as well as community and other interested organizations. The Assistant Chief also spends a substantial portion of his time in personal contact with these groups. Such programs are interlocked on a direct and continuing basis with the programs of other departments requiring constant attention to formal clearances and procedural control.
The incumbent performs as a knowledgeable and conversant individual on matters pertaining to the organization and operations of the department, this office, and the varied elements of the bureau; is necessarily privy to department and bureau administrative and operational matters; and must frequently independently and unilaterally refer matters which will require follow-up by others.
Example of duties:

• Reads, evaluates, and reviews all incoming and/or outgoing letters, memoranda, confidential investigative or evaluative reports, departmental and divisional reports, and any other type of correspondence or documents to determine accuracy, correctness, and comprehensiveness.
• Organizes, coordinates, files, and processes matters that require the Assistant Chiefs attention. Prepares correspondence, memoranda, etc., from the Assistant Chiefs draft or from general directions and finalizes these papers. Composes and types replies to general inquiries. May refer to someone else for response.
• Incepts and maintains records of correspondence, reports, programs, operations, etc. This file maintenance requires follow-up at fixed periods to ensure compliance with established programs and procedures. May grant extensions to delayed reports. This follow-up system also mandates checking with outside agencies, departments, governments, businesses, etc., to ensure receipt and response to the Assistant Chiefs inquiry.

Minimum Qualification Requirements
Training and experience substantially equivalent to graduation from high school, and four years of secretarial, stenographic or substantive clerical experience. Knowledge of office practices and procedures; basic principles and capabilities of word processors and microcomputers, as required; filing methods and systems; grammar, spelling and word usage; use of standard office equipment; principles and practices of supervision, as required.
Additional Information
Online applications must be received via Government Jobs no later than 1630 hours on the closing date. Those received after the closing date will not be considered. All first time users must create an account on before applying. Only online applications shall be accepted. Please explain your work duties in detail. Failure to provide detailed and complete information may result in your application being rejected. Interviews are conducted IN PERSON only. Virtual and phone interviews are not offered at this time. Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Benefits
Vacation: Employees may earn up to 21 days per year. Sick Leave: Employees may earn up to 21 days per year. Holidays: 13 days a year; 14 days during election years. Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development. Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP). Group Life Insurance: No cost for eligible employees. Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement. Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required. Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item. Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates. Direct Deposit: Direct deposit of paychecks to a designated financial institution is available. All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.