Customer Service / Administrative Support Position

Office Support Associate

Office Support Associate Contract 3 months, could turn into direct placement. Location: Pittsburgh, PA 15220. Schedule: Monday-Friday, 9:00 AM-5:00 PM Pay: $24-$25/hour

About the Opportunity

Are you someone who takes pride in creating organized, welcoming, and efficient work environments? Do you enjoy helping others, solving day-to-day challenges, and being the go-to person who keeps office operations running smoothly? We are seeking an Office Support Associate to provide onsite support for daily workplace operations. This role is ideal for someone who enjoys a mix of customer service, office administration, facilities coordination, hospitality, and workplace support in a professional and collaborative environment.

Key Responsibilities

Create a Positive Workplace Experience

Maintain a welcoming, organized, and professional office environment.

Greet and assist employees, clients, vendors, and visitors.

Provide exceptional customer service as a primary point of contact for workplace needs.

Ensure reception areas, conference rooms, common spaces, and supply areas are clean, stocked, and ready for use.

Support Office Operations

Answer and route incoming phone calls while following established procedures.

Monitor office supplies and place orders as needed.

Perform routine workplace inspections and address operational needs.

Assist with office setups, workspace moves, and special projects.

Coordinate service requests and escalate issues when appropriate.

Provide Administrative Support

Assist with mail distribution, shipping, scanning, scheduling, and travel coordination.

Support expense reporting and data entry within company systems.

Communicate workplace updates and important announcements to employees.

Contribute ideas for process improvements and operational efficiencies.

Coordinate Vendors and Facilities Services

Work with building management, maintenance providers, and external vendors.

Submit and track facility service requests to completion.

Coordinate building access and logistics for service providers.

Provide status updates on facility and maintenance requests.

Support Workplace Safety

Assist with office safety initiatives and emergency preparedness programs.

Help maintain emergency supplies, workplace postings, and readiness plans.

Support efforts to ensure a safe, compliant, and well-maintained work environment.

Qualifications Required

High school diploma or equivalent.

At least 1 year of experience in office support, administration, customer service, hospitality, workplace services, or a related field.

Strong interpersonal, communication, and organizational skills.

Proficiency with Microsoft Office 365, including Outlook, Teams, Word, Excel, and PowerPoint.

Ability to work independently, follow established procedures, and manage multiple priorities.

Pay Details: $24.00 to $25.00 per hour

Search managed by: Victoria Daggett

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply

Ref: US_EN_27_812215_3135285

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