Payroll Administrative Professional

Administrative And Business Support Opportunities Mid-State Industrial Maintenance is always looking for talented, professional, and customer-focused individuals interested in joining our administrative and business support teams. This general application is intended for candidates seeking employment in office, professional, technical, financial, human resources, and business support functions when specific openings may not currently be posted.

Applicants may be considered for future opportunities supporting Accounting, Finance, Estimating, Human Resources, IT, Payroll, Procurement, Project Controls, Sales, Administrative Support, Business Development, Operations Support, and other office-based functions.

Key Responsibilities Providing administrative support to operational, financial, and management teams.

Assisting with payroll, accounting, accounts payable, accounts receivable, or finance-related activities.

Supporting employee onboarding, personnel administration, benefits administration, and human resources functions.

Preparing estimates, proposals, bid packages, and project documentation.

Managing records, reports, databases, and filing systems.

Coordinating schedules, meetings, travel arrangements, and communications.

Supporting project managers, department leaders, and executive leadership.

Participating in process improvement initiatives and special projects.

Providing excellent internal and external customer service.

Education High School Diploma or GED required for most positions.

Associate's degree, bachelor's degree, certifications, or related professional training may be preferred depending on the position.

Payroll Administration

Benefits Administration

Accounts Payable

Accounts Receivable

Project Controls

Administrative Support

Office Management

Customer Service

Data Analysis

Operations Support

Executive Administration

Entry-level candidates with strong administrative skills and a desire to learn are also encouraged to apply.

Proficiency with Microsoft Office applications including Outlook, Excel, Word, and Teams.

Strong customer service orientation.

Work Location and Travel Primarily based at Mid-State office locations.

Limited travel may be required depending on position and department.

Some positions may require occasional overtime, weekends, or special project support.

Work Environment Work is typically performed in a professional office environment.

Frequent use of computers, telephones, printers, and other office equipment.

Regular interaction with employees, managers, customers, vendors, and business partners.

Mid-State maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients.

Physical Requirements Talk/Hear: Must be able to communicate effectively with employees, customers, vendors, and management. Stand/Sit: Primarily seated work with occasional standing, walking, and movement throughout office areas. Walk: Regular movement between workstations, meeting rooms, and office departments. Frequent use of computers, keyboards, telephones, and office equipment. Occasionally required to access files, supplies, or office equipment. See: Must be able to read computer screens, documents, spreadsheets, and reports accurately. Carry, weight, Lift: Occasionally lift or move office supplies, files, or equipment consistent with assigned duties. Standard office environment with occasional visits to industrial facilities, shops, or project sites depending on position responsibilities.