EA Support

Executive Assistant

Executive Management

Full-Time

On-site

Central Office 1080 Montreal Avenue St. To increase business efficiency, enhance productivity, and contribute to the overall success of the organization, the Office Management and Administration (OMA) team manages the daily operations and procedures of the CBC office, handles all correspondence, maintains records and files, arranges meetings and events, and serves as the face of the organization and customer-service liaison for both visitors and internal staff. The Executive Assistant is a senior-level professional who supports the strategic work for the executive team. Serving as a trusted partner by moving the organization's work through the management team, the board and its committees, and ensuring efficient and effective time management of the team.

Serve as a strategic administrative partner to the executive team, ensuring effective prioritization of time, initiatives, and organizational commitments.

Manage complaints, legal notices, and other critical communicationswhether by phone, email, or letterand route them to the appropriate party with clear, timely follow-through.

Oversee executive communications by triaging email, phone calls, and other inquiries to appropriate parties to prioritize and ensure timely follow up and response.

Coordinate executive travel arrangements, including flights, accommodations, itineraries, and manage expense reimbursement and documentation.

Prepare, draft, and distribute correspondence, memoranda, reports, and other business communications. Facilitate the preparation of presentations, documents, and spreadsheets.

Maintain internal and external facing filing systems, both electronic and physical, ensuring accuracy, access control and organization.

Manage lifecycle for official company documents, including proofing, obtaining approval/signature, and notarizing as required while ensuring the document retention policies are adhered to.

Research, gather, and compile data as requested by executives.

Oversee confidential information with integrity and discretion.

Provide administrative support to other departments as needed.

Oversee the front desk, provide general administrative support, answer phones, greet and provide support to clients, vendors, residents and prospective residents, and employees with administrative requests.

High school diploma or equivalent. At least five years of Executive Administrative support to C-Suite and Board experience required. Basic understanding of how to operate standard business equipment. Extremely proficient with Microsoft Office Suite or related software.

Bachelor's degree in business administration or related field. Ability to successfully manage multiple projects. Ability to type data into a computer. Hybrid work environment, in office days are Tuesdays & Wednesdays. This role will coordinate with the Office Manager and Administrative Assistants on an in-office schedule M-F. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws.