FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant II
is actively seeking an Administrative Assistant II to support our Business Units in our Columbus office. This dynamic, multi-faceted position will provide administrative support and be responsible for leveraging organizational skills, document management expertise, and office experience to support essential activities.
Provide day-to-day administrative support to executives and Business Unit staff
Draft, edit, format, and organize a variety of business documents including reports, presentations, contracts, agendas, and correspondence in accordance with company standards
Manage document control, filing systems, and electronic databases to ensure accuracy, consistency, and accessibility
Coordinate meetings, agendas, travel arrangements, and logistics for internal teams and senior leadership
Serve as a liaison between internal teams, clients, and external partners to support clear and professional communication
Support billing and project administrative functions, including WBS setup, invoice preparation, and client support as needed
Prepare expense reports, credit card reconciliations, and vendor payment documentation
Support reception coverage, phone handling, and general office administrative functions when needed
Maintain confidentiality of sensitive company and project information
Bachelor's degree preferred, but not required

Demonstrated experience in administrative or office support roles
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Experience with invoicing, billing support, or project coordination preferred
We are proud to be an award-winning engineering, architecture, planning and environmental consulting firm, annually ranking within ENR's Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service.
To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long-term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered.
We know work-life balance is important and offer paid time off and flexible work schedules for when you need it, in addition to company paid holiday. Our focus on work-life balance also includes a hybrid work option, giving you the flexibility to work in the office and at home. We're also able to offer full-time remote work for select position, depending on the role and work requirement.
By investing in our people, we create comprehensive solutions for communities and clients.
We stand for inclusion. The ms Commitment to Diversity, Equity, & Inclusion
ms is a company that actively promotes anti-racist values and fosters an environment of diversity, equity, and inclusion. This means working together to speak out and take action against all forms of racism, bias, and discrimination, not only in our company but in our community and everyday lives. ms fully supports and maintains compliance with all state, federal, and local regulations. ms does not discriminate against applicants or employees on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, or genetic information.
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