Temporary Receptionist/Administrative Position - Part time

Administrative Assistant I (20947)
Posting ID 20947 -Posted 09/08/2026 - Health & Human Services Comm - Client Records Sct - Office and Administrative Support - San Antonio State Hospital - Not Eligible for Telework - Other Locations (1) - Additional Shifts available (1) - a. $Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Administrative Assistant I
Administrative Asst I
Occupational Category: Office and Administrative Support
Shift: Evening
Additional Shift: Days (First)
Telework: Not Eligible for Telework
Travel: Up to 5%
Regular/Temporary: Full Time/Part Time: Full time
Facility Location: San Antonio State Hospital
Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below.

The Administrative Assistant I performs daily operations of the HIM department, administrative support work in areas such as answering routine calls, receiving mail and packages, disseminating mail and packages, performing errands as needed on and off of campus such as picking up or dropping off mail, supplies, or assisting other areas during staff absence or as required by business need. The Administrative Assistant I participates in inventories, running reports, filling and compiling documents and forms. Work involves organizing and maintaining filing and data within computer systems (such as visitor logs, inventory counts, maintenance records) and general administrative support duties such as responding to inquiries and recording calendar events. Works under close supervision with limited latitude for the use of initiative and independent judgment

Other duties as assigned include actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.

Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.

Serves as a receptionist for the program administrative office. Answers and directs telephone calls when required. Fills in preformed documents maintaining accuracy and files approved documents in appropriate database or cabinet. Compiles, organizes and tabulates data; performs calculations and prepares reports for managers as required such as department inventories such as medical supplies and publications. Assists in maintaining adequate supplies for the unit. Prepares emergency packages for department supplies as needed. Makes copies, scans documents, files hard copy and electronic data as required. Assists in receiving mail and delivers mail and maintains office equipment; Prepares and submits facility work orders as needed. Provides clear communication between the unit and maintenance department and outside vendors such as Xerox. Communicates and distributes all required information regarding department business inquiries, activities and projects to team lead or manager. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. Knowledge of office procedures and basic clerical duties.

Skill in the use of Microsoft Office systems to include TEAMs, Outlook, Excel, Word and PowerPoint.

Ability to organize information both orally and in writing.

Ability to utilize and evaluate various databases effectively.

Ability to communicate accurately and tactfully both orally and in writing.

Ability to effectively use automated office systems, equipment and basic computer software.

Registrations, Licensure Requirements or Certifications
Eligible driving record required based on HHSC Fleet Management policy

Minimum twelve (12) months working with Outlook, Excel, Word and PowerPoint (all Microsoft products).

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aid, Medication Aide and Employee Misconduct, List of Excluded Individuals/Entities (LEIE). Males between the ages of 18-25 must be registered with the Selective Service.

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility. Waco and Terrell Center for Youth applicants must be 21 years of age.

The position may be required to work overtime and/or extended hours.

Compliance with HHSC immunization policy and state hospital operating procedures related to immunizations is required. According to the Centers for Disease Control and Prevention, healthcare workers are considered to be at significant risk for acquiring or transmitting hepatitis B, measles, mumps, rubella, varicella (chicken pox), tetanus, diphtheria, pertussis (whooping cough), and influenza. As a result, state hospital policy requires employees be vaccinated according to their level of contact with individuals. Active Duty, Military, Reservists, Guardsmen, and Veterans
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited tothose listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor’s Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions .

In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at View phone number on click.appcast.io. Telework Disclaimer
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.

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