HR Generalist - Full-time Hourly position

Location: Remote work must be performed while residing in California, Florida or New Mexico
Employment Type: Full-Time
The HR Specialist is responsible for supporting the company's human resources functions, including leave of absence processes, benefits administration, payroll, and compliance. This role ensures compliance, data accuracy, and a high-quality employee experience by serving as a subject matter expert in benefits, leaves, and HR operations.
Implement and continuously improve onboarding processes to enhance the new hire experience, ensure compliance, and promote integration into company culture
Coordinate start dates and onboarding logistics with candidates and hiring managers
Prepare, review, and process all new hire documentation, including I-9s, background checks, transcripts, certifications, and other required paperwork
Conduct new hire orientation as needed
Process benefit enrollments, life events, terminations, and system updates in HRIS and vendor platforms
Support employee engagement initiatives including wellness programs, appreciation events, and team-building activities
Review employee timecards for accuracy, completeness, and policy adherence, coordinating approvals and corrections with managers
Prepare, verify, and audit payroll data including hours worked, overtime, bonuses, deductions, garnishments, and final payments
Maintain confidential medical and leave documentation
Ensure compliance with federal, state, and local leave regulations
Maintain accurate and compliant HR records, ensuring data integrity, confidentiality, and audit readiness
Support compliance with federal, state, institutional, accreditation, and internal policies and procedures
Generate employee data reports and respond to employment verifications and internal inquiries

Manage employee exit processes, including documentation, final pay coordination, benefits communication, and exit data analysis
Assign and track annual performance reviews to ensure completion and compliance with timelines
Track training certifications, audit training requirements, and assist with scheduling meetings and training sessions
Analyze HR metrics and trends to support strategic initiatives related to engagement, retention, and operational efficiency
Lead or assist with special HR projects as assigned
Champion employee participation in HR programs and serve as a role model for company culture, professionalism, and customer service standards
Adhere to CIAT’s compliance requirements to ensure all Federal, State, accreditation, and institutional policies and procedures are being met
Follow communication guidelines to ensure high levels of customer satisfaction and professionalism
Bachelor’s degree and HR certifications preferred

• 2-3 years of progressive experience in Human Resources, with demonstrated expertise in at least two core HR functions
• Proficient knowledge of human resource practices and understanding of federal, state and local employment laws and trends a plus
• excellent attention to detail and strong planning abilities
• dedicated to quality, quantity, and timeliness of results
• Proficient skills in MS Office software products, including Outlook, Word, Excel, PowerPoint, and MS Project and ability to learn additional software products
• Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required.

This is a remote position. Company authorization is necessary for relocation or work from other locations, even if temporarily.
Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. We believe in and encourage innovation at our school to better help our students succeed
We have a customer centric focus and we want people highly committed to achieving goals, where our success equals student’s success
We commit to fostering an inclusive and supportive learning environment that respects the diversity of students’ backgrounds, experiences, and perspectives
We foster lifelong learning and professional development
Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.
Ability to type, use a computer to search for information and input information while speaking on the phone is required
The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
May require occasional travel to conduct CIAT business
While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment, as the company will for employees working on campus.
Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodations and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.
This remote work policy is designed to comply with all relevant local, state, and federal laws.
They should maintain a clean and organized work area, be punctual, and actively engage in in-person meetings, collaboration, and training as scheduled. California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.
The salary range for the Human Resources Specialist is $27.00-$35.00 hourly/DOE. However, the expected starting salary for this position is $27.00-$30.00 hourly/DOE. We base salary offers on a variety of considerations, such as education, experience, equity and other business and organizational needs.
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