FULL-TIME ADMINISTRATIVE PROFESSIONAL

At Medina McKelvey, we equip employers to transform legal uncertainty into stability. As a rapidly growing, full-service firm with multiple practice groups built by former Big Law attorneys with an entrepreneurial spirit, we represent clients across California and the country. But we're more than just legal professionals; we are peacemakers, providing the guidance needed to navigate the complexities of employment law with clarity and peace of mind.
We're building a team of talented individuals, from legal professionals to business service experts, who thrive on integrity, are driven to create proactive solutions, and are dedicated to genuine partnerships. Here, your contributions are valued, your growth is prioritized, and your passion for exceptional service is ignited. A TYPICAL DAY AS AN ADMINISTRATIVE ASSISTANT MIGHT INCLUDE
Calendar Management

Structure schedules to protect personal time and support work-life integration.
Provide technical support for virtual meetings.
Communication Liaison

Interact with firm clients via email and phone professionally and courteously.

Travel Coordination

Research and book best-fitting hotels, flights, and on-site transportation.
Anticipate needs and tailor travel schedules accordingly.
Document Management

Review documents for accuracy and completeness before attorney review.
Edit, format, and finalize legal documents.
Create, store, and apply electronic signatures.
Calendar court appearances for attorneys with a high level of attention to detail.
Review court websites for tentative rulings 12 days prior to hearings.
Office Assistant Backup

Provide as-needed front desk coverage, greeting clients and visitors, and handling calls.
Package, label, and send correspondence and marketing collateral packets.
Join our mission-driven team as an Administrative Assistant, where you will use your organizational skills, responsiveness, and professionalism to help our attorneys and clients operate smoothly and efficiently.
In this dynamic role, you will be integral to delivering proactive legal solutions and fostering a culture of peace and clarity. We seek a detail-oriented, highly responsive candidate capable of managing multiple priorities in a fast-paced environment. You will play a critical role in supporting the Firms attorneys, paralegals, case assistants, and Firm leaders, to ensure their schedules, communications, travel, and document preparation are handled with efficiency and care.

EDUCATION / TRAINING

Bachelor's degree preferred
At least two years of administrative experience in a legal environment required.
Strong organizational skills with the ability to manage multiple deadlines.
Proficiency in Microsoft Office Suite and comfort with legal or business software tools.
Full Time
We reasonably anticipate that the range for the positions starting wage will be between $26-$30 per hour, based on factors such as qualifications and experience.
Comprehensive benefits program including medical, dental, vision, and more

• 401(k) retirement plan with employer contribution
• Vacation, holidays, and sick leave
• Monday to Friday

ABILITY TO COMMUTE / RELOCATE

Administrative Assistant, Legal Assistant, Executive Assistant, Calendar Management, Travel Coordination, Communication Liaison, Document Management, Case Assistant, Reception Support