ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

Engineering & Computer Science

Administrative Assistant II

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.
22.45- $26.44 per hour

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate's education, training, work experience and key competencies; the university's strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.
Standard University business hours
8:30am - 5:00pm (academic year)
8:00am - 4:30pm (summer)
Full-time

The Administrative Assistant II will provide assistance to the department chair. Support the research and administrative operations of the department.
Assist with faculty and staff searches following university policy and procedures. Other administrative duties as assigned.
This position is part of a bargaining unit and is represented by the union SEIU, Local 200United.
Education and Experience

~ A bachelor's degree and 3-5 years of administrative experience in an academic setting are desirable.

Proficiency with Microsoft Office applications including MS Word and Excel.
Ability to interact with a diverse body of students and faculty. Manage and reconcile procurement expenses for all department faculty monthly, following university policy. This includes proactive and frequent communication with research lab managers and faculty.
Administer all faculty and staff searches following university policy and procedures. This includes providing administrative support to the search committee and its chair throughout the process, scheduling all online first-round interviews with the candidates and the search committee, planning and executing the logistics for all finalist interviews on campus (including travel, lodging, meals, and constructing visit schedules), and planning follow-up visits for candidates who receive an offer.
Independently plan and coordinate department events such as faculty retreat, seminar speaker visit schedules, capstone projects, View email address on click.appcast.io, department recruitment activities (Engineering Exploration Day, OrangeWorks summer program, MAE summer REUs, etc.), and faculty meetings as needed. Make parking reservations and travel reservations for visitors as needed.
Manage timely completion of the annual faculty CV update process.
Provide administrative support for the tenure and promotion process including assembling dossiers, preparing and collecting voting ballots, assisting MAE TPC and subcommittee chairs, and submitting final dossiers to the ECS Tenure and Promotion Committee.
Provide administrative support for ABET accreditation including collection of assessment materials, reports, and planning for ABET visits.
Assist Department Chair and Budget Administrator with various special reports, projects, events, and daily duties as requested.

Tools/Equipment

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.
The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University's 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University's contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.
Application Deadline