Front Desk Administrative Part Time Position

Administrative Assistant

Location: Archdiocese of San Antonio/Pastoral Ministry Center

M F weekends and evenings as needed

Part-time (20 hours/week)

The Administrative Assistant is responsible for supporting the Diaconate Office by performing a variety of administrative tasks while maintaining a high level of confidentiality. This will include but not limited to office reception, receiving telephone calls, and assisting with correspondence to and from the office.

Provide various administrative support to the office

• Responsible for meeting coordination, set up and support (invites, drafting agendas, notetaking/minutes, hospitality, etc.)
• File and retrieve documents, records and reports maintaining all files (digital/physical) for the office in a systematic and organized manner.
• Create and modify documents such as reports, memos, letters, check requests and expense reports for the Office
• Responsible for word processing, mail merges, creating spreadsheets, presentations, and data entry.
• Coordinate full logistics of Office events (hospitality, venue, invites, registration forms, communication, billing, etc.)
• Responsible for incoming and outgoing correspondence, to include phone calls, FAX, Scan, Email and post office mail, for the Office.
• Responsible for follow up on action items as required by the Office
• Monitor inventory of office supplies and orders as needed.
• Adhering to safety training and protocols on a daily basis and, taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• High school diploma or equivalent

At least five (5) years' experience of working in an administrative role providing direct support

Bilingual in Spanish and English (read, write and speak)

Practicing Catholic in good standing

Knowledge of Catholic Church Hierarchy or ability to learn.

Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects with efficiency in a fast-paced and multi-tasked environment while meeting deadlines;

Demonstrated ability to handle confidential information with discretion.

High proficiency in the use of computer software, smartphone, social media, Microsoft Office Suite (including Excel, Word, Outlook, and Publisher) and virtual platforms (Zoom, Teams, etc.).

Travel Requirements:

Travel requirements for the position includes 10% local and 0% overnight.