Legal - Paralegal - Remote

Legal Assistant (Legal Affairs Coordinator) - California Institute of Integral Studies
Staff Positions Job Type: Full-time Posted On: Wed Jul 8 2026 Job Description:

The Legal Assistant (Legal Affairs Coordinator) assists CIIS executives, directors, deans, and other key stakeholders with legal, contract procedures, administrative, organizational and research work in a team-oriented and collaborative environment. The position serves as a central resource for contract administration, legal matter tracking, risk management coordination, regulatory compliance support, and legal operations. The Legal Affairs Coordinator works closely with University leadership, outside counsel, insurance representatives, regulators, and other stakeholders to ensure effective administration of the University's legal and compliance obligations.
The incumbent exercises a high degree of independent judgment, discretion, and confidentiality when handling sensitive legal, employment, financial, compliance, and institutional matters.
Administers the contract policy, its procedures, and compliance.
Centralizes the administrative oversight of all legal and contract matters.
Liaises with outside professionals and key stakeholders by fielding emails and phone communication, calendaring, and actions.
Prepares, edits, and proofreads drafts of legal documents, such as corporation documents, third-party agreements, vendor contracts, court-related documents, administrative correspondence, state or federal agency forms, SRO (self-regulatory organization) forms, and other documentation.
Orchestrates comprehensive support in connection with legal, contract, and caseload matters, including gathering case data, managing data-room activities, preparing signature packets, and archiving closed case folders.
Maintains the University's centralized contract management repository, legal records, and document retention systems, including contracts, legal matters, insurance certificates, surety bonds, corporate records, and other legal and compliance documentation.
Collaborates with other University executive administrative managers or assistants with a high level of discretion to ensure responses to various open matters.
Serves as the primary administrative liaison with insurance brokers, carriers, third-party administrators, and University stakeholders regarding risk management, claims reporting, insurance renewals, certificates of insurance, and policy documentation.
Maintains legal, contract, compliance, and state authorization calendars; tracks filing deadlines, contractual obligations, renewal dates, and regulatory requirements; prepares reports, dashboards, agendas, billing reviews, and other departmental administrative materials.
Tracks legal, contract, insurance, compliance, and institutional matters; coordinates collection of documentation and updates from stakeholders; Updates the CIIS Connect intranet page dedicated to Legal & Contract Management and to State Authorization (in partnership with the accreditation compliance office) to provide visible process resources to the University's internal community.
Provides timely notification to insurance carriers on potential legal, compliance, and risk management issues.
Develops and maintains legal affairs procedures, templates, workflows, records management practices, and legal technology systems, including electronic signature and contract management platforms.
Bachelor's degree or equivalent in legal assisting or related field.
Minimum two or more years of professional experience as a legal assistant or legal administrator.
Comprehension of a variety of legal court documents, including complaints, answers, rulings, judgments, affidavits, motions, appeals, table of contents/authorities, subpoenas, court dockets, reports, memos, and correspondence.
Demonstrated critical thinking, legal research, analysis, attention to detail, and writing skills; Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel, and Outlook, as well as document management and other Microsoft technologies.
Exceptional computer skills with the ability to learn new software applications quickly.
Excellent interpersonal skills, communication skills and the ability to collaborate well in a team and a wide range of constituencies in a diverse academic community.
Established understanding of Higher-Ed, Labor & Employment, Contract, and litigation laws as they relate to students, employees, individuals, partnerships, and corporations.
Work efficiently with the ability to multi-task while maintaining the highest quality work product.

ENVIRONMENTAL DEMANDS

Occasional work performed alone with ability to work remotely from time-to-time. This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.
Must be located in the San Francisco Bay Area - In office / hybrid
This position requires attention to detail, good memory, ability to work under deadline pressure, sitting and standing for long periods of time, oral and written communication, keyboarding for significant portions of the workday, pushing, pulling, bending, stooping, reaching, patience, and tact to perform the essential functions.
Must be located in the San Francisco Bay Area - preferably onsite, but open to Hybrid or Remote with demonstration of high work ethic.
Working Conditions Duties are primarily performed in an office environment at a desk or computer terminal, typically Monday through Friday.
Relocation Assistance This position is not eligible for relocation assistance.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

At the California Institute of Integral Studies (CIIS), we are dedicated to fostering a culture of inclusion and belonging, guided by our Seven Commitments. We value the diverse experiences, perspectives, and identities within our community and strive to create and maintain environments that are inclusive, equitable, accessible, and welcoming for all.
As an Equal Opportunity Employer we are committed to providing an open, fair, and non-discriminatory environment for all individuals, in accordance with all applicable federal, state, and local laws. This commitment extends to all aspects of employment, including recruitment, hiring, promotion, compensation, benefits, training, and other terms and conditions of employment.
CIIS actively seeks to recruit and retain individuals who bring a broad range of cultural backgrounds, languages, and life experiences that enhance our institutional mission and values.