Reception & Administrative Professional

Pay Rate: $19/hour | Access your earned income instantly and manage your money with free financial wellness tools through DailyPay.

Morning shift

Conveniently located just off world-famous International Drive in Orlando, Florida, the dual-tower Westgate Palace Resort offers you the ideal opportunity to meet and engage with guests from around the world who arrive to experience Central Florida’s world-famous theme parks and attractions. News & World Report as one of the Best Companies to Work For, you'll join a team committed to excellence, creating unforgettable vacation experiences, and supporting your career growth at 60+ resorts across the company.

As an Administrative Assistant , you will provide essential administrative and operational support to the resort's Engineering, Food & Beverage, Housekeeping, Security, and Front Desk departments. This role is ideal for someone who is highly organized, detail-oriented, and comfortable managing multiple priorities while handling confidential information and time-sensitive tasks.

You will help keep daily operations running smoothly by coordinating work orders, purchasing, invoices, reports, communications, and office procedures while providing professional support to department leaders and Team Members.

What You'll Do as an Administrative Assistant:

Provide daily administrative support to Engineering, F&B, Housekeeping, Security, and Front Desk operations.

Process purchasing orders and assist with receiving, inventory, and purchasing activities through Fusion.

Monitor and follow up on invoices from multiple departments to help ensure accurate and timely processing.

Prepare reports, spreadsheets, correspondence, presentations, forms, and other administrative documents.

Assist with data entry, expense tracking, checkbook reconciliation, and administrative reporting.

Answer and direct phone calls, respond to emails, and provide professional support to Team Members, managers, and visitors.

Greet and assist visitors while maintaining a professional and welcoming office environment.

Coordinate office equipment repairs, supply orders, and general office needs.

Handle confidential and sensitive information with professionalism and discretion.

Assist with travel arrangements, presentations, and other administrative projects.

Manage multiple projects and priorities while meeting deadlines and maintaining accuracy.

Perform additional administrative duties as assigned to support resort operations

What You Will Bring as an Administrative Assistant:

Previous administrative, office coordination, or related experience preferred.

Strong proficiency in Microsoft Office, particularly Excel, including formulas , Word, Outlook, and SharePoint.

Experience with data entry, checkbook reconciliation, invoice tracking, purchasing, and maintaining accurate records.

Ability to communicate professionally by phone, email, and in person.

Ability to handle confidential information and exercise sound judgment.

Ability to manage multiple tasks, projects, and deadlines in a fast-paced environment.

Must be available to work a morning shift, including weekends and holidays as business needs require.

Ability to sit, stand, walk, bend, and perform routine office activities throughout the workday.

Ability to use computers, phones, office equipment, and other technology for extended periods.

Comprehensive Health Benefits – Medical, Dental, and Vision Coverage

Paid Time Off – Vacation, Sick, and Personal Time to Recharge

Paid Holidays

Daily Pay – AccessYour Earnings When You Need Them

Family-Focused Benefits – Pregnancy, Parental Leave, and Adoption Assistance

Flexible Spending Accounts(FSA)

Tuition Assistance to Help You Grow Your Career

Employee Assistance Program (EAP) – Support When You Need It Most

Life, Disability, Accident, Critical Illness, and Hospital Insurance

Siegel Legacy Scholarship – One scholarship of up to $40,000 is awarded each year to one eligible dependent of a current Team Member.

Career Growth and Advancement Opportunities

Community Involvement – Give Back and Make an Impact

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status or any other protected status under federal, state or local law. If you have a disability and believe you need a reasonable accommodation in order to complete your application or any part of the recruiting process, please email View email address on click.appcast.io.