Administrative Professional --- IMMEDIATE NEED!!!

Administrative Assistant Position

Position at Seaboard Marine Long-term employment with opportunities for growth. Explore life at Seaboard Marine.

401(K) Retirement Saving Plan w/ Employer Match

• Medical, Dental & Vision insurance
• Tuition Reimbursement
• Life Insurance
• Supplemental Medical Coverage
• Paid Holidays
• Employee Assistance Program
• Flexible Spending Accounts

This position involves the responsibility of performing administrative functions that provide support to the department assigned to. Candidate will work in different departments as needed and assigned by the Human Resources department. They will also provide assistance to the manager of the department assigned to carrying out general office functions that are routine in nature and are performed in accordance with general work instructions and established office practices, procedures, and precedents. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note applications out of the geographic region for position applied will not be considered.

Six (6) months of minimum experience working as an Administrative Assistant in a fast-paced office environment.

Thorough knowledge of office practices, procedures, and proper usage of office equipment.

Intermediate computer skills in programs such as MS Word, Excel, and Outlook.

Intermediate communication skills in English.

Intermediate communication skills in Spanish.

Strong time management and organizational skills.

Ability to handle multiple phone lines.

Ability to perform and prioritize a variety of administrative assignments with minimal supervision.

Ability to work extended hours, holidays, and/or weekends.

Ability to meet and deal effectively with customers, executives, and the general public.

Must have or be able to obtain a TWIC card within 30 days of employment.

Experience in PowerPoint systems and SharePoint.

Assist in administrative projects and tasks across different departments as assigned.

Performs scanning and filing of documents (soft/electronic copies and physical copies).

Answers all incoming telephone calls for the department manager and directs them as necessary.

Receives and screens all office visitors for the department manager.

Assist and guide customers in the process of validating paperwork to meet U.Match customer documentation (letter of intent, title, etc.) Customs to the dock receipt (pending customs clearance) using the digital mailbox.

Verify export validation for each vehicle or unit and authorize export by entering the "Ship by Date" on the AS400 system.

Serves as the primary backup for the Receptionist, attending to all incoming calls through the communication platform promptly, receiving visitors, registering packages, and assisting with room reservations.

Supports the Driver Compliance department with payroll processing.

Places service calls as needed for office machines and building problems that need repair. Prepares courier packages and airway bills when packages and documents need to be delivered.

Proofread documents for grammar edits.

Serves as a backup for the preparation of vessel stow plans.

Immediately report incidents involving injury, illness, or property damage

Wear protective PPE (Personal Protective Equipment) as instructed or necessary

Comply with all company safety policies, procedures, and rules

Refuse any unsafe task or operation

Participate in safety meetings and training

Be constantly aware of their personal safety and that of their coworkers

SUPERVISION RECEIVED AND EXERCISED: Reports directly to the HR Team Leader and HR Assistant Manager. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.

Indoors office, controlled temperature environment.

The noise level in the work environment is usually busy due to open areas and telephones.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.

If an applicant with a disability is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to View email address on click.appcast.io duties listed above are intended only as illustrations of the various types of work that may be performed. Seaboard Marine