FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant
Clerical/Administrative Support
Department: Medicine Administration
Union: No
Position: Full Time
Shift: Day
An Administrative Assistant works to ensure that the daily operations of the clinic, doctor’s office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions to one or more departments or managers.
drafting letters and documents; Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.
Receives, greets, and directs patients and guests, in person or via telephone.
Manages multiple calendars; Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.
Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.
Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.
Maintains inventory of office supplies by checking stock to determine inventory level; evaluating new office products; Utilizes technology, including specialized software as applicable, to maximize productivity.
creates Excel spreadsheets and PowerPoint presentations; Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; provides customer service; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.
Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
Previous administrative, clerical, or secretarial experience, required.
High school diploma or equivalent, required. Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
Health Insurance
Dental
Retirement Savings Plan
Flexible Savings Account
Holidays
Tuition Reimbursement
Talent Community