REMOTE Administrative Professional

Administrative Assistant

The Administrative Assistant provides critical administrative and operational support to a team of professionals spread across the country. This role enables team members to focus on delivering high-quality client work by ensuring seamless coordination, efficient processes, and consistent communication. The ideal candidate is highly organized, adaptable, and comfortable supporting a virtual team with diverse needs, fast-moving priorities, and client-driven timelines.

Provide elevated administrative support to RRC team members and engagement leaders across multiple regions to include: meeting coordination, document preparation, presentations, calendar management, travel management, review and process expense reports, order office supplies, register team members for annual professional seminars, etc.

Coordinate complex calendars across time zones, schedule virtual and in-person meetings, and prepare materials for client-facing and internal engagements

Serve as a dependable point of contact for inquiries, demonstrating professionalism, responsiveness, and sound judgment

Support engagement operations by organizing documentation, tracking deliverables, monitoring deadlines, and assisting with cross-functional alignment

assist with ad hoc reporting for management and aid in the preparation of materials for conferences and new hire orientation

Assist with virtual onboarding, internal communications, and team initiatives that strengthen collaboration across a distributed workforce

Maintain organized digital filing systems in accordance with firm standards, compliance requirements, and engagement protocols

Prepare and/or proofread reports, presentations, proposals, and other client-ready documents with accuracy and attention to detail

Identify opportunities to streamline administrative processes, enhance consultant productivity, and improve the overall engagement experience

Process accounts payable through Central Accounts Payable

Serve as a back-up to other administrative/office services functions, as needed

Be knowledgeable on general office policies and procedures

Perform other related administrative tasks (includes, but is not limited to, these types of examples: photocopying, mailing, sorting mail, scheduling conference rooms, shredding, etc.)

Prior administrative experience in a professional services environment

• 5+ years relevant administrative support experience
• Proficiency with Microsoft 365 (i.e., Word, Excel, PowerPoint, Outlook, etc.), collaboration platforms (e.g., SharePoint, OneDrive), and virtual communication tools
• Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
• Flexible demeanor, proactive thinker, positive attitude, maintains confidentiality
• Supports consulting teams in delivering a consistent, high-quality client experience

possesses strong written and verbal communication skills, with the ability to produce polished, client-ready materials with accuracy, as well as proper spelling, punctuation, and grammar

Responds effectively to shifting priorities, time-sensitive requests, and virtual collaboration needs

Builds strong working relationships and communicates with clarity and tact across remote settings; Business Acumen: Understands consulting workflows, engagement dynamics, and how administrative support contributes to client outcomes

Resourcefulness: Anticipates needs, solves problems proactively, and maintains composure in a fast-paced, virtual environment

Risk & Regulatory Consulting, LLC (RRC), an affiliate of RSM, is a national, leading professional services firm dedicated to providing exceptional regulatory services to clients. RRC offers services in the following regulatory areas: financial examinations, market conduct examinations, insolvency and receiverships, actuarial services and valuations, investment analysis, reinsurance expertise, market analysis and compliance, and special projects. sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); HIV Status; physical or mental disability; medical condition (including family and medical leave); domestic violence victim status; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at View phone number on click.appcast.io or send us an email at View email address on click.appcast.io does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

At RSM, an employee's pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. Individuals selected for this role will be eligible for a discretionary bonus based on firm and individual performance.