Executive Administrative Assistant

Executive Administrative Assistant

Support a C-Suite senior leader in the Human Resources function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical.

Responsibilities:

• Effective calendar management - managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently
• Scheduling all aspects of travel (domestic and international) - available off hours as needed - ensure all necessary documents and processes are followed in advance of the trip
• Accurately processing expense reports with timely submission in accordance with all policies and procedures
• Prepare for meetings - includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed
• Preparing documents and presentations for leadership, as needed
• Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts.
• Attending executive staff meetings, taking meeting minutes and distributing action items to attendees.
• Develop collaborative relationships with administrative staff within the organization
• Resourceful in getting answers to questions and communicating them effectively
• The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount

Requirements:

• Familiarity with digital collaboration tools and video/virtual conferencing platforms.
• Tech savvy - proficient with Microsoft office suite (PowerPoint, Excel, Outlook).
• Must be willing to work onsite, Monday through Friday, in Farmington, CT

Preferred:

• Experience with another large organization supporting a senior level leader
• Ability to navigate across broader organization
• Follows directions thoroughly and maintains confidentiality of any company sensitive information
• Self-motivated team player with desire and drive to learn and grow
• Operate efficiently, learn, adapt quickly and lean forward
• Outstanding interpersonal skills, both verbal and written
• Excellent prioritization and organizational skills
• Problem-solver with sound business judgment
• Collaborate effectively with all team members
• Forward thinker with proactive mindset and attention to detail

Education:

• Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives.
• Bachelor's Degree and 8 years of prior work experience preferred.

We offer attractive, competitive compensation and benefits including, medical, dental, 401k, short-term disability, AD&D, tuition reimbursement, and more. If you take pride in your work and are committed to personal and professional success, let's talk. Please visit to learn more.

Zobility is RGBSI's workforce management and staffing division. RGBSI is a multi-national corporation headquartered in Troy, MI with branches throughout the USA, Canada, Germany, and India.