Part Time Administrative Position

The Administrative Assistant supports the CEO and provides administrative, operational and logistical support to leadership at Crystal Cove Conservancy. This role coordinates calendars, meetings and project timelines and serves as a key point of contact for vendors and service providers. This is a part-time, nonexempt position that is estimated to work approximately 20 hours per week. The position will primarily work weekdays, with occasional evenings and weekends required to support meetings, events and operational needs.

The compensation for this position is $28.00 - $30.00 per hour. Reference shared calendars in Google Calendar to ensure accuracy and alignment across departments.

Manage and route incoming phone calls through the phone system.

Maintain accurate records and assist with general administrative tasks.

Coordinate logistics for meetings and events, including ordering food, beverages and other required supplies.

Prepare and distribute printed materials.

Order and manage office, program, and event supplies.

Communicate with vendors regarding office and operations supplies.

Serve as a point of contact for external vendors to place orders and resolve issues.

Coordinate ordering and distribution of staff uniforms and name badges.

Perform light facilities-related tasks, including laundering and replacing shared kitchen or event linens on a regular schedule.

Ensure common areas and shared resources are stocked.

Provide flexible support to leadership and teams as organizational needs evolve.

Assist with special projects and other requests from leadership.

Bachelor's degree and/or equivalent experience required.

At least 2 years of experience in an executive or administrative support role.

Intermediate proficiency with Microsoft Office Suite and Google Calendar.

Excellent customer service skills and a strong service-oriented mindset.

Crystal Cove Conservancy and California State Parks have worked together to develop innovative educational programs that engage K-12 students and community members, preserve historic beach cottages, conserve miles of precious California coastline, steward acres of threatened habitat and promote access for historically excluded groups.

Join Crystal Cove Conservancy and help keep daily operations running smoothly for a mission-driven team preserving and sharing one of California's most treasured coastal landscapes and historic districts. We appreciate your interest in the Administrative Assistant opportunity with Crystal Cove Conservancy! We are unable to accept direct inquiries for this position (emails, phone calls, etc.).