Temp EA

Job Description Executive Assistant I | Seattle, WA | OnsiteAre you the person who is always three steps ahead? Were looking for a highly organized, proactive Executive Assistant I to provide high-level administrative support to Tax Directors in a fast-paced, global environment in Seattle, Washington .
Youll manage complex calendars, coordinate domestic and international travel, support leadership meetings and events, track important deliverables, and help sr leaders stay organized and focused on their highest priorities.
This Executive Assistant I role provides high-level administrative support to Tax Directors in a fast-paced, global environment based in Seattle. The position focuses on complex calendar management, domestic and international travel coordination, event planning, and leadership meeting support across multiple time zones. The role requires exceptional planning, time management, and organizational skills, along with a strong bias for action, strategic thinking, and the ability to anticipate needs. A high level of integrity, discretion with confidential information, and professionalism in interactions with high-level executives are essential.
Set up internal and external meetings, including reserving conference rooms, arranging audio-visual needs, and ensuring all logistical details are in place.
Coordinate domestic and international travel itineraries, including flights, accommodations, ground transportation, and any required documentation.
Create, submit, and track expense reports, ensuring accuracy and timely processing in accordance with company policies.
Track and help drive completion of key deliverables, following up on action items and ensuring deadlines are met.
Organize, execute, and assist with team activities such as staff meeting agendas, all-hands meetings, off-sites, and other team events.
Partner closely with the leadership team, key business partners, and other Executive Assistants to provide coordinated, holistic support to the organization.
Manage multiple tasks and action items simultaneously, including documentation, follow-up, and preparation of materials for Directors.
React quickly to situations and events that require rapid response or turnaround, switching gears at a moments notice as priorities change.
At least 2-3+ years of experience supporting high-level management such as Vice Presidents and Directors in an administrative or Executive Assistant capacity.
Proven ability to coordinate domestic and international travel, including detailed itinerary planning.
Strong time management skills with the ability to manage a high volume of tasks and projects with minimal guidance.
High level of integrity and discretion in handling confidential information and sensitive matters.
Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.
bachelors degree preferred.
Experience supporting tax or finance-related teams is beneficial for gaining experience within a tax environment.
Customer-obsessed mindset with a focus on providing high-quality support to high-level leaders and stakeholders.
Experience organizing team events such as all-hands meetings, off-sites, and staff meetings.
Ability to collaborate effectively with other Executive Assistants and cross-functional partners.
This role is based onsite in Seattle, Washington, within a tax-focused business group. You will work extensively with Microsoft Office and Outlook, as well as collaboration and communication tools to support meetings and events. The setting emphasizes confidentiality, accuracy, and responsiveness, offering the opportunity to gain valuable experience in a complex tax and corporate environment.
Job Type & Location This is a Contract position based out of Seattle, WA.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Oct 7, 2026.

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.