Temp EA

Planned Parenthood Association of Utah (PPAU) is a non‑profit family planning agency and a leader in sexual and reproductive healthcare, advocacy, and education in the state of Utah. We provide high-quality, affordable sexual and reproductive health care for Utahns/people in six health centers across the state.

At PPAU, care is much more than the health, education, and advocacy services we provide; We care with kindness, respect, and are passionate about helping adults and teens of all genders, sexual orientations, races, religions, ethnicities, abilities, and cultural backgrounds lead healthy lives.

The Executive Assistant supports the CEO of Planned Parenthood Association of Utah (PPAU) by managing daily administrative operations, including scheduling, internal and external communications, and preparation of materials for meetings and presentations. This role also coordinates CEO travel logistics and manages expense tracking and reporting. The Executive Assistant role handles sensitive information with discretion and interacts regularly with senior leadership, community partners, and external stakeholders. The Executive Assistant also serves as the primary liaison to PPAU’s Board of Directors—scheduling meetings, preparing agendas and materials, attending meetings, and recording minutes—while ensuring smooth communication between the CEO, Board, and senior leadership.

Manage the CEO’s calendar, including scheduling meetings, appointments, and travel; Serve as the primary point of contact for internal and external communications on behalf of the CEO; draft and edit correspondence, reports, and presentations.

Coordinate CEO travel arrangements, including booking transportation and accommodations, preparing detailed itineraries, and managing logistics.

Serve as the primary liaison to the Board of Directors; schedule board and committee meetings, prepare agendas and meeting materials, attend meetings, and record and distribute accurate minutes.

Maintain confidentiality of sensitive information and use discretion in handling communications and documents.

Coordinate preparation and follow‑up for executive meetings, including drafting and distributing agendas for Executive Leadership Team and department head meetings, preparing supporting materials, and tracking action items to ensure timely follow‑through.

Support special projects and initiatives led by the CEO, ensuring deadlines are met and deliverables are accurate and complete.

Maintain organized filing systems for executive documents, board records, and other administrative materials.

Perform other administrative duties and responsibilities as assigned to support the executive office.

Bachelor’s degree in business administration, communications, or related field — or equivalent professional experience

At least 3+ years of executive‑level support experience, preferably supporting C‑suite executives — nonprofit experience a plus

Proven track record of specialist executive support: calendar management, travel coordination, and expense reimbursement

Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

High degree of discretion and ability to manage sensitive and confidential information

Familiarity with board or collaboration platforms such as BoardEffects preferred but not required

Actively supports and respects diversity, contributing to an inclusive working and service environment.

Yearly flu vaccination or medical/religious exemption required.

Upon passing our Spanish proficiency exam, your hourly pay will increase by $1.00 to reflect this essential contribution.

Affordable medical and dental benefits, including family coverage and employer premium sharing.

Company paid $150k basic life insurance.

Company paid short‑term and long‑term disability coverage.

13 paid holidays, including a float holiday and a birthday holiday.

Free subscription to CALM App.

Unlimited access to the EAP (Employee Assistants Plan).

Option to purchase critical illness insurance and additional life insurance, including spouse and child.

We prioritize wages and benefits and always keep the employee experience in mind as we work to create a quality work‑life balance for everyone.

We believe that exceptional care requires a team as multifaceted as the communities we serve. We welcome every individual who shares our commitment to reproductive freedom and high‑quality healthcare.

We look forward to hearing your story and seeing how your background can help us provide compassionate care to all.

We do not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic.

Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Our Commitment to Inclusion, Equity, and Access