Now Hiring Ea

Executive Assistant
Executive Assistant
26.16 - $35.27 Hourly
Permanent Full Time
Technology, Management and Budget
Bargaining Unit
The Department of Technology, Management and Budget (DTMB) ( supports the business operations of state agencies through a variety of services, including building management and maintenance, information technology, centralized contracting and procurement, budget and financial management, space planning and leasing, construction management, motor vehicle fleet operations, and oversight of the state retirement systems.
This position provides full range high-level administrative and executive support to the DTMB Agency Services General Manager (GM) supporting DTMB, State Budget Office (SBO) & Office of Retirement Services (ORS) Natural Resources ( DNR), Environment, Great Lakes and Energy (EGLE), and Agriculture and Rural Development ( MDARD). Key responsibilities include managing the GM’s and BRM’s calendar, shared calendars for GM area, coordinating meetings and travel, preparing executive communications, and maintaining control of key correspondence and records. The position also leads and supports clerical staff within the GM’s area of responsibility, ensuring smooth coordination and consistent administrative practices across the team.
Senior Executive Management Assistant 11 (
Strong knowledge of office operations, administrative procedures, and workflow coordination

• Familiarity with State of Michigan (SOM) Records Management practices and retention policies
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other collaboration tools
• Skilled in drafting, editing, and formatting professional correspondence, reports, and meeting materials
• Excellent command of English grammar, spelling, punctuation, and business writing standards
• Ability to manage executive calendars, schedule meetings, and coordinate travel and logistics
• Knowledge of organizational structure, staffing, and internal communication protocols
• Ability to interpret and apply policies, procedures, and guidelines to unique or complex situations
• Ability to handle confidential and sensitive information with discretion and sound judgment
• Experience mentoring and guiding administrative staff in best practices and office procedures
• Skilled in managing digital and physical filing systems for efficient document access and control
• Ability to remain flexible and responsive in a fast-paced, dynamic environment
• Experience coordinating meetings and events, including logistics, materials, and participant communication
• Ability to support special assignments requiring technical understanding or policy interpretation

The State of Michigan is not able to offer employment to out-of-state applicants that do not plan to relocate. The Department of Technology Management and Budget currently offers a hybrid work option which requires two days working on-site at the official work location and three days of remote work per week (subject to change).
What We Are Looking For: We are looking for a person who understands the value of public service and wants to help us meet the needs of our citizens. Excellent customer service is core to our culture, being able to motivate and support team members, manage expectations, and conduct ourselves with integrity is key to how we work. You need to embrace diversity, have a team-oriented mindset, communicate effectively with a wide range of professionals, and have a desire to invest in the success of the Division.
GREAT office culture.”
“Doing work that directly affects the lives of every [resident] of the State of Michigan”
What We Offer: The State of Michigan offers competitive work experience that includes a tuition reduction program at several key higher education institutes if you would like to advance your education, good benefits, access to professional development training, excellent vacation and sick time policies, and an ability to successfully juggle your work and family life. Please consider sending in your application today.
Six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10.
If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator ( for the agency that posted this position vacancy.
State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. S. employer by new graduates from 2021-2023 and a best large U.Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.
Help preserve and protect our environment and the public health; advocate for children, families, and victims of discrimination; support our state’s military and veterans; Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.
Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.
Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.
Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.
Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.
Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.
Please view Student Loan Information ( to help determine if you could qualify is available from the U.To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.
Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.
Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. At least six years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including at least three years equivalent to an advanced, 8-level, administrative support worker, Secretary E8, or Legal Secretary E8; at least two years equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9; or, at least one year equivalent to the Division Head Legal Secretary 10 or Executive Secretary E10. How many years of experience do you have using Microsoft Office Products?
~ If you indicated that you have experience using Microsoft Office Products, please identify which applications you have experience utilizing.
Excel
Sharepoint
If you indicated that you have experience using Microsoft Office Products, please describe that experience. This position is responsible for creating, processing, and maintaining complex and confidential records. Please describe your experience handling sensitive information and explain how you ensure confidentiality through records management.
How many years of experience do you have as a senior executive assistant?
~ If you indicated that you have experience as a senior executive management assistant, please describe that experience. Please describe your experience gathering and consolidating input from multiple sources into a final document for leadership or external submission.
This position is hybrid which requires a minimum of 2 days working in office at your designated work location within Michigan. If selected for employment, are you able to submit proof of your legal right to work in the United States?
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Attn: HR Office
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