Administrative Professional (part-time or full-time)

Looking for a full/part time Administrative Assistant.
In this position the duties and priorities may change frequently so flexibility and attention to detail is a must.

DUTIES & RESPONSIBILITIES (including the following, but not limited to):

• Compile and prepare submittals and MDS Sheets
• Coordinate material requisitions between field and purchasing as needed
• Request quotes and compare bids
• Coordinating material specification changes to field, purchasing and update job files
• Prepare and assemble operation and maintenance manuals
• Prepare and assemble job closeout
• Assist estimator as needed with pricing, quote solicitation, downloading drawings, setting up job file binders
• Track Insurance
• Answer phones
• Other duties as assigned

SKILLS & REQUIREMENTS:

• Experience in Microsoft Office applications: must have Excel, Word and Outlook, with excellent attention to detail and a strong desire for accurate written and verbal communication skills.
• Strong organizational, problem-solving and analytical skills; able to manage priorities and work flow
• Ability to multi-task while also paying attention to details (this is a must)
• Knowledge of the Internet with the ability to perform research effectively
• Team player with the ability to work with minimal supervision
• Ability to work with all levels of management including the versatility, flexibility and willingness to work within constantly changing priorities with enthusiasm
• Excellent telephone and customer service skills
• Plumbing knowledge and/or construction knowledge a plus
• A pre-employment Drug Test is required.