FULL-TIME ADMINISTRATIVE PROFESSIONAL

Overview Position title: Administrative Associate III at Western University of Health Sciences. This role provides administrative and operational support for the College of Dental Medicine, primarily in the Office of Academic Affairs, in a dynamic academic environment that values humanism and collaboration.

Position Details

Position Title: Administrative Associate III

Position Control Number: 998430

Type of Position: Staff

Position Status: Full-time

Campus: Western University Campus - Pomona, CA

Position Location: California

Department: 1901-College of Dental Medicine

Job Summary
Provide a variety of administrative and operational support services for the College of Dental Medicine, primarily in the Office of Academic Affairs.

Knowledge, Skills and Abilities
Individuals must possess the knowledge and the following skills and abilities, or be able to perform the essential functions of the job, with or without reasonable accommodation, using a suitable combination of skills and abilities.

Strong computer skills to format documents in Word, Excel, PowerPoint, and other software as required.

Excellent verbal and written communication; ability to interact professionally with administration, faculty, staff, and students.

Experience in creating schedules of activities, preferably in an academic setting.

Ability to produce clear and concise reports; strong reasoning and problem-solving capabilities.

Ability to prioritize and schedule work to resolve problems.

Demonstrated commitment to an organization that values humanism.

Qualifications
Education

AA degree and/or any combination of experience/education as a substitute for minimum education.

High School Diploma or GED required.

Experience

Minimum of 4-5 years administrative/clerical or equivalent experience.

Preferred Qualifications

BA/BS preferred.

Experience in an academic environment; 6+ years as Administrative Assistant/Associate or Executive Assistant preferred.

Key Responsibilities

Assist the supervisor in establishing priorities and resolving administrative issues.

Oversee and perform tasks such as scheduling and admissions as assigned.

Serve as a team member within the Office of Academic Affairs to provide seamless service to students, faculty and staff.

Provide support for educational research to the CDM administration, faculty and OAA.

Assist the Director of Education, Assistant Director of Education and Assistant Director of Outcomes Assessments with ongoing communications and reporting to aid in planning processes.

Provide support to faculty in the construction, delivery, proctoring, and analysis of examinations, including creating SharePoint sites and coordinating technology needs for assessments, troubleshooting IT issues, and preparing performance reports for exams and OSCEs.

Assist in curriculum delivery and assessment via educational technology, including SharePoint site maintenance, quiz creation, data management, and reporting requirements in ExamSoft.

Provide administrative support to Assistant/Associate Deans as needed.

Other duties as assigned.

This is not an exhaustive list of all responsibilities and duties for this position. The College of Dental Medicine reserves the right to add or change duties at any time.

Posting Details

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM; some evenings and weekends

Benefits and Culture
WesternU offers competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits. The university emphasizes a culture of humanism, respect, equity, collaboration, and opportunities for personal and professional growth.

Pay Scale

Minimum: $25.50 hourly

Maximum: $27.00 hourly

Physical Demands
Describe the essential functions and physical demands of this role, including active use of a computer, sitting for extended periods, occasional standing or walking, and vision requirements. Reasonable accommodations may be provided.

Work Environment
The position is typically performed in a standard office setting with moderate noise from office equipment and activities. Reasonable accommodations may be provided to perform essential functions.

Posting Information

Posting Number: S01800

Posting Date: 07/14/2026

Close Date: 07/14/2027

Open Until Filled: Yes

Equal Opportunity
WesternU is an equal employment opportunity employer. All employment practices are conducted without regard to age, race, color, national origin, ancestry, citizenship, ethnicity, creed, religion or religious creed, sex or gender, marital status, sexual orientation, disability, pregnancy, or any other protected characteristic as required by law.

Required & Optional Documents

Required: Resume, Cover Letter

Optional: Letter of Recommendation #1, #2, #3, Additional Applicant Document, Required License/Certification

Supplemental Questions

Required fields are indicated with an asterisk (*)

Contact information for locations is provided in the original posting and is not included here to maintain job-focused content.

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