Head of Programme Management

Program CoordinatorThe Program Coordinator provides administrative and programmatic support to Brain Tumor Center Scientific Director and supports Brain Tumor Center leadership and programs. This position is the key liaison between research coordinators and clinical staff to ensure seamless coordination in all BTC research protocols and is responsible for program procedures, project management, and program development. The Program Coordinator assists with recruitment, BTC meetings, seminar series and events, leadership calendars, equipment purchases, recruitment and travel arrangements.Job ResponsibilitiesProvide dedicated administrative support to BTC, reporting to the BTC Scientific Director and supporting BTC leadership and programs. Interface between and support BTC clinical and research operations, including serving as the key liaison between research coordinators and clinical staff to ensure seamless care coordination for patients participating in research protocols. organizing, facilitating, and documenting the weekly BTC multidisciplinary tumor board meeting; and developing and implementing BTC policies and procedures to address specific operational problems and improve patient care delivery.Manage BTC core facilities and equipment, including coordinating with vendors for installation, maintenance, and repairs; overseeing equipment calendars; managing service contracts; and handling billing for both BTC and external users.organizing travel, lodging, and honoraria; managing communications; Coordinate BTC meetings and leadership activities, including managing complex scheduling for investigators and programs; and supporting large-scale grant preparations - P01s, SPOREs, and other multi-investigator initiatives, through meeting organization, document preparation, deadline tracking, and cross-unit coordination.Work with the Neurosurgery department Faculty Affairs coordinator for recruitment visits and faculty candidate logistics, including travel, itineraries, seminar scheduling, reimbursements, and overall visit experience.Facilitate communication among BTC members by serving as a central point of contact, supporting cross-lab initiatives, and disseminating announcements and opportunities.Support special projects and strategic initiatives, including website updates and maintenance.Job Location - City, StatePhiladelphia, PennsylvaniaDepartment / SchoolPerelman School of MedicinePay Range$24.21 - $24.21 Hourly RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.University BenefitsHealth, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement—and you and your family can enjoy many of these activities for free.Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.