Virtual EA

Job Description

Job Description We are looking for an experienced Executive Assistant to provide high-level administrative and operational support for a manufacturing team in Plano, Texas. This Long-term Contract position is ideal for someone who thrives in a dynamic environment, keeps priorities organized, and delivers detail-oriented support to leadership and cross-functional partners. The role will combine calendar and meeting coordination, travel support, event logistics, and financial administration while helping the team operate smoothly day to day.

Responsibilities:

• Facilitate onboarding activities for new employees and contingent staff, including coordination for both local and remote team members.
• Arrange workspace setup, equipment requests, and other office logistics to ensure team members have the resources they need.
• Provide administrative support to leadership by organizing travel plans and preparing accurate expense submissions.
• Plan and coordinate internal meetings, leadership sessions, workshops, and off-site gatherings, ensuring logistics run efficiently.
• Schedule conference rooms and oversee meeting technology arrangements so presentations and discussions proceed without disruption.
• Help organize employee engagement initiatives and special events that support team culture and collaboration.
• Coordinate with cross-functional stakeholders to align schedules, meeting details, and workshop requirements.
• Assist with operational finance tasks such as invoice handling, monthly accrual support, purchase requisitions, and vendor-related coordination.
• Reconcile departmental purchasing card transactions with strong attention to accuracy, documentation, and policy compliance.• At least 5 years of experience in an administrative or executive assistant capacity.
• Strong ability to manage calendars, travel arrangements, executive meetings, and multiple competing priorities.
• Advanced skills in Microsoft Outlook, Teams, PowerPoint, Excel, and Word.
• Excellent written and verbal communication skills with the ability to interact professionally across all levels of an organization.
• Proven organizational skills and strong time management in a fast-paced business environment.
• High degree of professionalism, discretion, and attention to detail.
• Experience supporting operational processes such as expense reporting, invoice processing, or vendor coordination is preferred.