FULL-TIME ADMINISTRATIVE PROFESSIONAL
$25 - $28 per hourMedix
$25.00/hr - $28.00/hr
Location: Oxnard, CA
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Overview
A public-sector organization in Oxnard is seeking an Administrative Assistant to support its provider audit program. This role is ideal for someone who is detail-oriented, highly organized, and comfortable coordinating across multiple teams. You will play a key role in executing provider audits, managing documentation, and ensuring compliance within a structured audit cycle.
This position provides an opportunity to work in a collaborative environment with Fiscal, Quality, and Operations teams while contributing to important compliance and program oversight efforts.
Day-to-Day Responsibilities
Review provider contracts to ensure understanding of key terms
Use Excel-based tools to track, analyze, and organize audit information
Issue audit notices and provide instructions for required document submissions
Set deadlines and follow up with providers to ensure timely compliance
Schedule and lead entrance conferences, including group sessions with multiple providers
Establish and maintain a HIPAA-compliant SharePoint portal for evidence uploads and chart reviews
Conduct chart reviews for compliance
Coordinate with Fiscal, Quality, and Operations teams to meet audit milestones
Manage an assigned group of approximately 20 audits per year
Work with audits categorized by five different funding types
Support a team currently transitioning from three staff members to two
Required Skills & Qualifications
Experience in contracts and/or program administration
Strong professional writing skills
Intermediate proficiency in Excel
Comfortable speaking and presenting in group settings
Strong multitasking and organizational abilities
Preferred Skills (Nice to Have)
Experience working in public-sector, nonprofit, or compliance environments
Familiarity with audit processes, chart reviews, or HIPAA-related requirements
Seniority level
Associate
Employment type
Full-time
Job function
Administrative
Industries
Administrative and Support Services
Benefits
Medical insurance
Vision insurance
401(k)
Disability insurance
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