Secretary/Administration

Position Type:
Office/Secretarial/Clerical/Technical- Department
Date Posted:
9/1/2026
Location:
Facility Services Center
Closing Date:
Until Filled
Pay Grade: 770
Work Days: 226
Min Daily: $21.13 min hour
Primary Purpose:
Provide secretarial support services to the department head and other staff members. Facilitate the efficient operation of the departmental administrative services.
Qualifications:

Education/Certification:
High school diploma or equivalent
Special Knowledge/Skills:

Excellent organizational skills
Excellent computer skills in keyboarding, word processing, spreadsheets and file maintenance
Excellent interpersonal and communication skills, both written and verbal
Ability to work on several tasks at the same time
Ability to meet schedules and deadlines
Basic math skills
Experience:
Four years of secretarial experience, preferably in a public education environment
Major Responsibilities and Duties:
Facilitate efficient operation of the department in coordination with the department manager
Organize and manage the routine work activities in the department
Prepare correspondence, forms, reports, etc., for the department head and other department staff members using a computer
Assist in compiling information for preparing various reports for the department
Maintain office equipment and supplies for the department
Receive incoming calls, take reliable messages, and route all to appropriate staff
Receive, sort, and distribute mail and other documents to department staff members
Maintain departmental files, including financial and contractual files
Maintain a schedule of appointments and make travel arrangements for department staff
Maintain conference room calendar
Maintain confidentiality of information
Perform routine bookkeeping tasks, including simple math operations for the department
Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
Follow attendance policy as assigned by supervisor
Perform other functions that may be assigned by the Administration and/or supervisor
Equipment Used:
~ Uses computer, printer, copier, calculator, and fax

Working Conditions:
Mental Demands:
Reading; ability to perform basic math; ability to communicate effectively (verbal and written); ability to
operate computer; maintain emotional control under stress
Physical Demands/Environmental Factors:
Work with frequent interruptions; frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds

SM073126