Virtual EA

Executive Assistant
Work Schedule: 4 days per week in the office and 1 day remote
Employment Type: Full-time, Visa sponsorship is not available for this role
Trianz is an applied AI solutions company that accelerates customer business transformation through AI powered "Transformation Services as a Software Model". With 25+ years of transforming enterprises, we've evolved to a product-led, platform-driven organization serving global enterprises across Financial Services, Insurance, Healthcare, Hi-Tech, Manufacturing, and other industries.

With global presence across 4 continents, our platform portfolio under the unified Concierto brand delivers end-to-end transformations including solutions for Migrate, Manage, Maximize, Modernize, Insights & Agentic AI, and SecOps - delivered through strategic partnerships with leading hyperscalers.

We're building the premier innovation-led organization in the digital transformation space through AI-first methodologies and data-driven excellence - RevolutionAIzing Transformations.
We are seeking a highly motivated, execution oriented, Executive Assistant (EA) to join our executive team. This role is instrumental in building an environment where executives are well represented and supported through a focus on execution and professionalism. Provide administrative support to the Trianz executive team including the CEO, CFO, Chief Strategy Officer and Global VP of HR. Writing and editing e-mails, drafting memos, and preparing communications on the executives' behalf
Scheduling all travel arrangements and logistics; available to execute one-off errands such as picking up a rental car or having it delivered, etc.
Collecting and processing executive expenses including reconciliation of the corporate American Express card
Organizing in-office and off-site meetings, including scheduling, and coordination of catering and vendor supplied services
Maintaining comprehensive and accurate records - ideally summarizing actions, taking excellent notes, and helping in assigning and following-up on tasks
Manage administrative tasks such as arranging for couriers, coordinating Fed-Ex/UPS package pick up, and sending customer or employee gifts
Assistance with one-off projects for the executive team to assist their respective departments as it makes sense. Solid project management and time management experience. Drives work to closure with an organized approach, results and deadline driven to complete tasks and projects on time

• Experience managing all aspects of executive domestic and international travel is required. Current knowledgeable of the travel industry including air, hotel, car, nuances of international and domestic travel, COVID related requirements, and more is needed.
• Experience managing day-to-day and periodic off-site meetings for teams of 20 people and up required including meeting invitations, catering, and working with location management to reserve.
• Strong Outlook, Microsoft Teams, PowerPoint, DocuSign, and Word skills including executing mail merges required. Project management experience and familiarity with basic Excel a plus.
• Tech industry experience, specifically with a software company is preferred. Bachelor's degree in Business Administration, Communications, Human Resources, Management, or a related field required.

Personal Growth: Startup agility with enterprise impact. Experience rapid innovation cycles while working on Fortune 500 transformations.
Lead the charge in implementing AI-driven transformation at scale.
Shape transformation across continents. Executive Access: Direct impact on Fortune 500 strategies. Ownership & Entrepreneurial Spirit: Your ideas, our platform, global impact. Compensation & Benefits for Fulltime hiring.
Trianz also offers comprehensive benefits including medical, dental, vision, FSA, EAP, 401(k) , flexible PTO, flexible schedule, and professional development assistance.
Trianz is an Equal Opportunity Employer and does not discriminate based on race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, special needs veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law). Our policy is available upon request. We consider qualified applicants with criminal histories, consistent with applicable federal, state, and local law. We are committed to providing reasonable accommodation for all qualified individuals with a disability or other reasons protected by applicable laws. If you require assistance or accommodation due to a disability or special needs to search for a job opening or apply, please email [email protected] with your request and contact information.
Trianz respects your privacy and wants to ensure we comply with applicable Data Privacy Regulations as per local regulator laws. Please review our privacy policy at for more..