FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant Preconstruction (Estimating Support)

Construction / Commercial General Contracting

Assignment Type: Contract-to-Hire

Work Schedule: Full-time, MondayFriday, standard business hours (on-site 5 days/week)

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Addison Group is partnering with a leading construction firm in the Mid-Atlantic region known for delivering complex commercial, institutional, and government projects. Their Preconstruction team plays a critical role in ensuring projects are fully scoped, accurately priced, and set up for successful execution before construction begins.

Our client is seeking a highly organized Administrative Assistant to support their Preconstruction (Estimating & Purchasing) team. This individual will play a key role in keeping bid processes moving efficiently by coordinating documentation, supporting subcontractor outreach, and assisting with the preparation of bid materials. Coordinate incoming and outgoing bid documents, drawings, and proposal materials

Assist in assembling bid packages including forms, submissions, and supporting documentation

Distribute project opportunities and manage communication with subcontractors

Track bidding activity and maintain outreach logs and internal databases

Support bid-day preparation including scheduling, organization, and logistics

Maintain organized filing systems and ensure project records are up to date

Manage calendars, schedule meetings, and provide general administrative support to the estimating team

3+ years of administrative experience, preferably within the construction industry

• Exposure to bidding, RFPs, or subcontractor coordination strongly preferred
• Proficiency in Microsoft Office (Excel and Word required)
• Professional communication skills and strong office presence
• Must be able to commute onsite daily (role is fully in-office)

Role supports a team of ~19 within the Preconstruction department

Exposure to high-profile commercial and government projects

Stable, long-term contract-to-hire opportunity with room for growth

Highly collaborative and structured team environment

Strong training and onboarding within a well-established organization

Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.