Receptionist-Administrative Position- Full Time

Administrative Assistant/Receptionist
Corgan is actively recruiting a dynamic Administrative Assistant/Receptionist to join the firm as part of our Washington, D.C. team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.
Responsibilities

Provide flexible day-to-day office support, proactively assisting with administrative, reception, facilities, and team needs as they arise
Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors
Process expense statements for leaders, as needed
Coordinate and arrange meetings, prepare agendas, order and arrange food, and record and transcribe minutes of meetings
Compose, transcribe, and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters
Reserve conference rooms. Maintain appearance of conference rooms following meetings
Answer and screen telephone calls and arrange conference calls
Coordinate business travel for staff members including flights, car rentals, hotels and other reservations as necessary
Support local onboarding coordination for new hires, helping ensure first-day logistics are prepared, and the employee feels welcomed and oriented to the team and office
Serve as the primary receptionist, greeting scheduled visitors and creating a professional, welcoming experience for clients, visitors, and vendors
Manage incoming and outgoing mail, courier services, and package deliveries, including distribution of correspondence and shipments to appropriate staff members
Assist with team marketing efforts, including creating and/or editing presentations, updating resumes and submitting proposals
Plan, coordinate, and communicate office events, team gatherings, visitor activities, and community volunteer initiatives
Assist with special projects and research as needed
Coordinate with building management on visitor notifications, building access, and badges for employees and new hires
Order, receive, inventory, and restock office supplies
Maintain, order, and restock pantry area of beverages and supplies
Maintain the materials resource library, including scheduling vendor visits, greeting vendors, and cataloging, organizing, and maintaining library materials
Schedule and manage Lunch-and-Learn presentations with vendors, suppliers and consultants
Qualifications

This role is an in-office position
Strong organizational and communication skills, with high attention to detail and a "can-do" attitude
Ability to multitask, manage competing priorities, and adapt to changing needs
Bachelor's or Associate degree preferred, along with 4+ years' experience; or an equivalent combination of education and experience
Proficient Microsoft Office skills required, including PowerPoint and Excel; familiarity with InDesign is a plus
Personable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experience
Comfortable interacting regularly with employees, clients, visitors, vendors, and suppliers.
Proactive and flexible, with a willingness to step in and help with a variety of office and team needs
Prior experience in a people-facing role is preferred
Ability to occasionally flex schedule to support early meetings or after-hours office events, as needed
This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role.
Join Corgan and help make amazing places at a place that makes you amazing!
Base Salary Range: $62,000-$82,000 annually – Washington, D.C. only
The estimate range represents the general base salary range of candidates hired in Washington, D.C. only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty, and training. In addition, base salary is not inclusive of total compensation.
EOE/M/F/Disability/Vet