Virtual EA

Executive AssistantExecutive Support Specialist 1 – Executive Assistant Oregon Department of Transportation Delivery and Operations Division – Region 1 Administrative Services Section PortlandThe role:Join our team as an executive assistant! In this role, you will support three area managers and crews with administrative tasks including scheduling meetings and preparing agendas. You'll also have the opportunity to see transportation projects from start to finish! We need your organizational and administrative skills - apply today!We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. Provide confidential administrative and executive assistance.Route paperwork for digital signatures.Coordinate meetings and conferences, travel itineraries and accommodations.Work involves handling multiple priorities and projects with frequent interruptions.Work is performed in an office environment using a computer.Hybrid work options available - up to 3 days per week working remotely is allowed based on business needs!What's in it for you:Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.Three years of clerical/secretarial experience which included: one year at a full performance level performing typing, word processing, or other generating of documents; and lead work responsibility or coordination of office procedures. Note: Courses or training in office occupations or office technology may be substituted for up to one year of the clerical/secretarial experience. No substitution will be made for the one year at the full performance level.Experience providing dedicated administrative support to upper-level management.Knowledge of research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.Experience helping professional staff with a variety of special projects and assignments relating to project delivery, streamlining, process improvement or management issues.Demonstrated advanced skills using Microsoft Office 365 including Word, Excel, PowerPoint and Outlook.Fill out the application or attach a resume. Please contact the recruiter under the 'Need help?' section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the "what we'd like to see" section above.Please address your cover letter to Anne Cockrell, Administrative Services Manager.Generic cover letters that do not address the qualities that you have under the "what we'd like to see" section may receive lower scores than those that addressed the desired qualities.You must upload your cover letter in the 'Resume/Cover Letter' section of the application.Answer the checkbox-style questions before submitting your application.After you submit your application, please respond to the public records request authorization and gender identity questionnaire. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.Need help?STEM Optional Practical Training (OPT) Extension].The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.You will be represented by the Service Employees International Union (SEIU).We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT).