Administrative Professional --- IMMEDIATE NEED!!!

divh2IS Administrative Assistant (San Diego)/h2pResponsible for providing administrative support to our San Diego Immigrant Services team./ppAgency Culture: The business and social environment we operate in has changed. What worked yesterday may not work today and will likely not work tomorrow. To thrive, we must incorporate new ways of thinking and embrace new practices. As part of our individual and agency cultural change process, it is critical that all employees of Catholic Charities aspire to the following:/pulliA commitment to the agencys mission, vision, and values./liliA commitment to excellence in everything we do./liliA commitment to excel at performance and quality improvement./liliA commitment to outcomes and measured results./liliA commitment to innovation and to what is possible./li/ulpEssential Responsibilities:/pulliGreet and receive clients at the front desk, notify legal team staff when clients have arrived./liliAssist Immigrant Services program and services as and when required./liliAssists potential clients with execution of intake/consultation forms; forward same to Managing Attorney for review./liliSchedule appointments for DOJ Accredited Representatives, Case Workers and Managing Attorney./liliCoordinate the maintenance and inventory of office equipment, including phones, copiers, printers, faxes, etc., tracks, orders and stores office supplies and forms./liliCollect service and consultation fees, as needed, and provide the corresponding receipts to the client, as well as maintain IS internal receipts for record keeping./liliKeep management apprised of any issues, problems, and/or potential conflicts so that prompt investigation and resolution can occur./liliCall clients when receiving correspondence from USCIS or EOIR, such as Request for Evidence, Approval, Biometrics, etc./liliScan and upload notices from USCIS or any other correspondence to e-immigration./liliAssist in filing incoming mail from USCIS./liliMake referrals and connections to internal and external services, including other legal agencies, private attorney offices, and provided other referrals as needed: translation services, USCIS info Pass inquires, Change of Address forms, etc./liliAssist the Managing Attorney with the closure of cases and cleaning of the archive room./liliEnters information into e-immigration program database, as needed./liliMaintain the inventory of office supplies./liliServe as key custodian./liliProvide other administrative duties as requested by the Managing Attorney./li/ulpQualifications, Education, Experience:/pulliOne year certificate from college or technical school; or 2 3 years related experience or equivalent combination of education and experience./liliMust possess skills in Microsoft Office Software, including PowerPoint, Excel spreadsheets, donation databases, and graphic presentation software./liliAbility to manage an office efficiently, manage a filing system, track incoming and outgoing correspondence, and operate various types of office equipment, computer, copier, etc./liliAbility to read and interpret documents such as routine correspondence, safety rules, policies and procedure manuals./liliAbility to work either independently or in a team environment while meeting deadlines./liliFluency (written and spoken) in English. Preferred bilingual: Spanish/English./li/ulpCertificates, Licenses, and Registrations:/pulliBackground check/li/ulpPhysical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions./ppWork Environment: The noise level in the work environment is usually moderate./ppCatholic Charities Diocese of San Diego is a diverse, all-inclusive service organization and employer. We do not discriminate against any candidates on the basis of: race, color, creed, national origin, religion, sex, gender and/or gender reassignment status, age, sexual orientation, disability, pregnancy and/or maternity, marriage and/or civil union status, or any other legally protected characteristics./p/div

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