REMOTE Administrative Professional

Administrative Assistant II
Concurrent Technologies Corporation
Remote

Where Cutting-Edge Innovation Meets Mission-Critical Solutions

The CTC Engineering Division specializes in transforming cutting-edge technologies into real-world solutions. We harness the power of 3D printing, advanced joining techniques like friction stir welding, and cutting-edge design tools to tackle complex challenges for a diverse set of clients.

The Administrative Assistant II provides intermediate-level administrative support to ensure the efficient operation of the department. This role involves managing communications, preparing complex documents, coordinating travel and expenses, and supporting departmental projects. Advanced Administrative Support:
Prepare, edit, and finalize complex documents, including reports, presentations, proposals, and correspondence, using Microsoft Office software.
Draft and proofread correspondence, ensuring accuracy, professionalism, and adherence to company standards.
Manage and maintain department files and records, ensuring proper organization and compliance with retention policies.
Assist in creating and maintaining templates, forms, and other standardized documents for department use.

Receive, screen, and prioritize telephone calls and emails for the manager and department personnel, responding to inquiries or redirecting as appropriate.
Travel and Expense Management:
Arrange complex travel itineraries, including transportation, accommodations, and meeting schedules, ensuring alignment with company policies.
Project and Workflow Support:
Assist with department projects by tracking deadlines, organizing materials, and coordinating with team members to ensure timely completion.
Monitor and order office supplies, ensuring the department is adequately stocked and within budget.
Support the onboarding of new team members by preparing materials and coordinating initial training schedules.

Provide backup support to other administrative staff as needed.
This is a unique opportunity to help revitalize and strengthen a critical national security industrial base.

As the manager of a large portfolio of innovative projects under a flexible contracting vehicle, CTC will be at the center of this mission. Our role will be to connect cutting-edge solutions from across industry and academia to the Navy's most pressing challenges, accelerating technology adoption and ensuring our nation's defense industrial base has the capacity and capability for decades to come.

As an Administrative Assistant, you will be the backbone of this fast-paced program team. High school diploma or equivalent; 2+ years of experience in an administrative or clerical support role.

• Proficiency in Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Familiarity with project management tools or software.

Experience coordinating travel arrangements and preparing expense reports.
Knowledge of office procedures and familiarity with departmental workflows.

Your work will push the boundaries of what's possible, from next-generation armaments to groundbreaking environmental solutions that directly impact critical missions and the lives of those protecting our country.
Collaborate with a passionate team of engineers and scientists, united by a shared drive to excel and a commitment to delivering outstanding results.
Although our work at CTC is extremely important, we also recognize the need for our employees to maintain a proper mix of work and personal life.
CTC offers exceptional career growth, cutting edge technology, educational opportunities, and recognition for quality work.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, protected veteran status, or any other characteristic protected by law.”