FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant IIThe Department of Pediatrics is seeking an Administrative Assistant II to join our team in a full time position within the executive support team for the Department. Columbia University Irving Medical Center's Department of Pediatrics is a world leader in providing care for children. Our mission areas include Healthcare, Education and Research. Our Residency, Fellowship and Graduate programs are among the best in the Nation. This position will support the department by providing administrative support to our Central Executive team.Subject to business needs, we may support flexible and hybrid work arrangements, but this position will be primarily on-site. At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. Columbia University offers a range of benefits to help you, and your dependents stay healthy, build long-term financial security, meet educational and professional goals, and more. Explore your options for Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.ResponsibilitiesManages and coordinates a highly complex schedule of meetings and travel; Reviews and drafts correspondence and maintains database of contacts and other relevant information.Screens, edits and drafts communications, emails, and other correspondence and documents.Reviews and prioritizes the correspondence for review; Manages the day-to-day logistics of the Central Administration including office supply and facility management. Responsible for a wide range of day-to-day managerial, organizational and operational support, and serves as a key communications link on behalf of the Departmental Administrator & other senior leaders.Serves as the administrative face of the Chair's Office – represents Senior Department Leadership, including Chair in a professional manner in all interactions with patients, staff, and other leadership at CU and NYP.Provide cross coverage for the Chair's Executive Assistant when needed and actively participates in the Team atmosphere of the Central Administrative Executive Office.Assists with general office management.Other RequirementsAdministrative experience with excellent writing, proofreading and oral communication skillsStrong computer skills: MS Word, Excel, Powerpoint, Outlook, Adobe, Internet searchesStrong interpersonal and organization skills required, as well as the ability to exercise initiative and judgment.Must possess the ability to handle multiple projects simultaneously and prioritize tasks while maintaining responsibility for timely execution.Equal Opportunity Employer / Disability / VeteranColumbia University is committed to the hiring of qualified local residents.