Administrative Assistant II

Administrative Assistant II

Nesco Resource is assisting a leading global financial services firm with a strong presence in New York City in their search for an Administrative Assistant II to support the Sales & Trading Department. This is a temporary position for approximately 15 months (through December 2027) offering the opportunity to contribute within a dynamic, fast-paced environment at one of the industrys most respected global firms.

Responsibilities of the Administrative Assistant II:

• Provide support in the reimbursement process of expenses in Concur
• Maintain multiple calendars in Microsoft Outlook
• Coordinate and oversee travel plans (extensive at times, both domestic and international)
• General administrative support such as answering phones, copying, faxing, scanning, filing, mailing, printing, binding, creating, and submitting expenses etc.
• Preparing and organizing important documents, including PowerPoint presentations
• Greet guests/visitors/clients.
• Attend committee meetings and take minutes where required
• Ad-hoc tasks and projects as needed.

Qualification of the Administrative Assistant II role:

• Minimum of 7 - 9 years of related experience working in a corporate environment supporting an executive.
• Strong preference given to candidates with experience in a trading floor environment/ investment banking.
• Bachelors degree
• Must understand the critical importance of confidentiality.
• Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Must be self-motivated and proactive/ take initiative; must be able to work in a fast-paced environment. Strong organizational skills and attention to detail are essential.
• Excellent interpersonal skills and phone manner.
• Ability to speak French is a plus, but not required.

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

PRO038