Administrative Assistant II
Full-time
LA MER
Description
POSITION OVERVIEW
The Administrative Assistant II provides organized and reliable administrative support to three senior leaders: SVP & General Manager, La Mer; VP, Finance, Skincare Cluster; and VP, Strategy, Skincare Cluster. Coordinate calendars, meetings, travel, expenses, and day-to-day logistics to help the leaders and their teams operate efficiently. Manage competing priorities with strong attention to detail, sound judgment, and discretion.
KEY RESPONSIBILITIES
- Manage calendars for three leaders, including scheduling meetings, resolving conflicts, coordinating across time zones, and communicating changes.
- Coordinate domestic and international travel, including itineraries, reservations, ground transportation, and related logistics.
- Prepare and submit expense reports, reconcile receipts, and resolve questions in accordance with company policy.
- Organize in-person and virtual meetings, including conference rooms, technology, attendee logistics, materials, and catering as needed.
- Prepare, format, and proofread agendas, presentations, reports, correspondence, and other meeting materials.
- Track routine follow-ups, deadlines, and action items. Provide timely reminders and flag scheduling or logistical issues.
- Serve as a professional point of contact for the supported leaders, routing requests and information to the appropriate stakeholders.
- Maintain organized digital files, distribution lists, contact information, and recurring meeting records.
- Process invoices, purchase orders, office requests, and other routine administrative transactions. Maintain basic tracking as needed.
- Support team meetings, leadership visits, town halls, and other departmental activities and events.
- Coordinate office supplies, equipment requests, and administrative onboarding logistics for new team members as needed.
- Partner with other administrative professionals to coordinate cross-functional meetings, share information, and provide coverage when appropriate.
- Handle confidential business and employee information with discretion and good judgment.
- Provide support on other administrative assignments and projects consistent with the role.
- 3+ years of relevant administrative or office support experience.
- Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint, with the ability to learn new systems quickly.
- Strong organizational, time-management, and follow-through skills, with close attention to detail.
- Clear written and verbal communication skills and a professional, service-oriented approach.
- Ability to prioritize requests from multiple leaders and adjust to changing needs in a fast-paced environment.
- Sound judgment and discretion when handling sensitive or confidential information.
- Collaborative, dependable, and comfortable working independently within established processes.
Vacancy posted 3 days ago
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